How to send export samples to foreign buyer? Tips to send samples to foreign buyer

  The information provided here is part of Online export import business guide course


How to send export samples to foreign buyer?


Some of you may need a support on procedures to send export samples to your buyer at foreign country. Sending export samples is a simple procedure under export and import.


Can I get cost of export sample from foreign buyer, if value of product is high? Can we get reimbursed on the cost of courier to send export samples?


Based on your communication with the buyer, you are asked to send sample of your product. If value of your product sample is high, you can request buyer to make payment on the same. The buyer remits the amount to your bank. If value is nominal and you can afford the cost, you can supply free of cost. There are government financial assistances to send sample products to foreign countries. You can contact your export promotion council or commodity board for further information. While sending samples, do not forget to retain a set of same sample with you as you have to meet the specification of product as per the said sample. If you do not keep a copy of sample, you can not claim with your buyer against any disputes on the quality specification of product.


How to send export samples to foreign buyer Tips to send samples to foreign buyer copy

You can send export sample by courier if the value is below a certain amount. Contact your service provider for latest value limit that government of your country allowed on export sample that you can send by courier without any specific regulations.


The cost of courier charges can be paid by you or the buyer as per your understanding with the buyer on mutually agreed terms of communication.

Also read -  Why, best attention while preparing Export Invoice? 

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The above information is a part of Guide on howtoexport and import 


How to send export samples to foreign buyer? Tips to send samples to foreign buyer

Import tips to foreign buyers of Articles of knitted or crocheted apparel, Articles of knitted or crocheted clothing accessories

Tips to foreign buyers on importation of Articles of non knitted or non crocheted apparel and clothing

Terms used in shipping such Foreign Availability ,Foreign Branch Office ,Foreign Buyer Program,Foreign Corrupt Practices Act


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Hema: Can we get the samples from some other country before getting IEC for the firm . This is required by some people who are new to the trade , to analyse the product before they can start selling it .

surendran: You can, subjected to value of sample is restricted.

v.arulmurugan: Sir,this site very very informative for beginners like me.This site encourages the beginners in a right way.thanking u.v.arulmurugan

Shantanu Maity: I'm beginners and want to start potato & honey export business from India please advise me, which is the 1st market of the world.

yatin: Dear Sir, As i practically send many sample to our overseas buyer i would like to write some point 1 ready sample as per customer requirement 2 send images by email and save email properly for further 3 check with courier give best deliver in the country who is expert in relevant country 4 make invoice with note this is sample purpose not any commercial value Regards Yatin

Arun Singhal: The site is useful but as a beginner I would like to know what is the process of starting food product export like maida n spices to various countries outside India. I have my own manufacturing unit but wants to know the process from starting coz I am purely new into this business. It would be great if u reply fast

vijay kumar: Dear Sir, what is the procedure to start import of diesel engine spares, how we can start the same. Kindly guide. Regards Vijay Kumar

Kathiravan: Dear Sir/ Madam, I start to doing my export business from 4 last months back, I would like to export fresh organic fruits and vegetables, I want to know packing procedure and what are all the certificate required for quality and organism and where can I get these. Please advice

Abubakr: Dear Sir, I am basically from India but currently i am staying in Saudi Arabia working as Accountant in trading company from last ten years.I want to start business in India of furniture or all kind of wooden items. I have good friends in Saudi Arabia also.Can advise me i planning to start business Saudi Arabia.So please advise me about procedures and rules and regulations.T/y,

G.Mansoor Sheriff: Dear Sir,I Am from india/Tamil Nadu what is the procedure to start import and export business, Kindly guide. Regards Mansoor Sheriff

sam jeba rajan: sir, what are the products can be export WITH OUT TIN NUMBER?

Nischay shrivastava: this site is very useful to me as a international business student :) :)

mohammed Asif : Sir/madam successfully i was completed my inter 1st year iam not interested in studies i want to start an export/import business and my budget is about rs5lakhs plzz guide me regards Mohammed Asif

Yuvarajan K Rajoo : I am Yuvarajan from Singapore. I'm about to start my import/export business from Singapore. The supplier from India is my very good friend. I'm targeting the Europe market. So the management & coordination will be based in Singapore but supplies will be shipped straight from India to various European Buyers. I also intend to give a double quality assurance to European buyers in that I will arrange for independent inspection at suppliers premises and testing of reference samples in both Singapore & India. Is such an arrangement possible and will it attract European buyers?

Admin: Hello Yuvarajan K Rajoo, We have posted a couple of articles about TRIANGULAR SHIPMENTS in this website. You may read all of them, will have a clear idea to handle shipments which you wish to do.

Amit Mhetre: sir i have a production of 20000 eggs per day. and i also manufacturer of poplin cloth. the production of cloth is 200000 mtrs per month. sir i want to export my these items. but i dont know the procedure how to export. pls sir let me know what is the steps to export. and what price will be receive me for eggs and cloth. is it benificial or not. sir i have recently applied for iec code. it will receive soon at me. sir pls tell me all the steps for export and import. sir clearence and forwording agents what job does for us

lekh: Dear sir, i came across your blog in the internet regarding your advices on international trades Please let me know, if a exporter(Merchant exporter) can send samples outside india.If yes then whats the limit in value and weight and size. Product=Handicrafts. Also please let me know if you take care of the shipment of those samples. Currently my IEC is under process and reapplied for some changes. Thanks in advance, Regards Lekh for The Palanhaar Group

Suresh.S.N: Dear Sir, I am new arrival to export. My buyer at foreign country required samples. The product is Incense Sticks and the value is very low. Decided to despatch it through courier. But all the courier companies include DHL refused to take the parcel. bcoz they told its firing material. What to do next? Is the courier companys part is right? If it is right how to despatch the incense sticks to my buyer? Need a nice answer.

Gagan agarwal: Sir, I am an exporter of handicraft goods. We now wish to start direct retail using engines like eBay and PayPal services. Most of the people in the trade are sending goods out as samples, even though they are receiving payments for the same. From my understanding, goods in any form cannot be sent out as samples if you have received payment for these. Then it is treated as a commercial shipment. Shipment value normally is about 50-100 dollars. Can you please clarify the procedure- because your original art me seems to say something opposite about samples and charges to the customer.

Sunil: I am a manufacturer of bacteria (used for waste water treatment) these are safe and non pathogenic and have been used by several government and private companies in India. However, there is no ITC HS code for bacteria. So how do I export. How can I get a licence to export these products? Would I have to apply for a licence for every export?

MD.JAMIL AHMED: Any body will be pleased to inform me that how i can send the sample of "AGOR WOOD" to foreign buyer? If it possible to send via Quriere service? Plz let me know at +917896694098

SURAJ MALIK: Anybody please tell me what requirements to export our things.. In foreign countries

lekh ram : if a exporter(Merchant exporter) can send samples outside india.If yes then whats the limit in value and weight and size. Product=Handicrafts. Also please let me know if you take care of the shipment of those samples.Currently my IEC is under process and reapplied for some changes.

PRABHU: Dear All , Iam looking for a buyer who can buy medicinal Plants, since iam haveing vast field to grow plants and export to other country. who are interested in giving me the samples for growing in Indid are welcome. waiting for the replay. thanks & REgards Prabhu.s India M. No7676380034

bhuvesh goyal: I would like to send samples of jewelry from India to Europe, consignment size is 15-20 Kg valuing 10K-15K. I am not expecting any remittance against these samples as I am expecting good business in future. I am planning to send this consignment by Air and freight will be born by me. What is the documentation required. I do not have Exim registration , this is my first venture in over seas if samples gets approved I will apply for registration. Pls suggest on free samples and documentation.

Nitin Mishra: Hello Sir, I have a manufacturing unit of fancy lighting fixtures like wall lights,table lamps,chandeliers,gate lights in India.For so many years we have been doing our business in India only, but now we want take our products to foreign countries and do business.I would like to know Sir how should I find buyers and how to contact them or how to find an agent to that research work for us.Kindly help.I need assistance.

SHILPA: Hello Sir,I have IEC and AD codeand now what to send 10kg -15 kg parcels to malaysia and other countries by India POST .can u guide how can I do. NO help in kanpur GPO

Rajat: Any pointers on which courier or logistic service we can use for sending samples?

Abhishek Saxena: I would like to export Indian Spices to UK, Can u please tell me where in UK these spices are more in demand nd how can i get in touch with the interested buyers in UK , also please tell me what requirements to export our things.. In foreign countries. What is the criteria i can set a price which comprises all my expenses nd profit as well. Looking for your reply. Thank You

Malik Z.K Shahbaz: I would like to export rice, dal ect., to Saudi Arabia, can you please tell me what requirement to export our things. What is the documentation required. Sir,this site very very informative for beginners like me.This site encourages the beginners in a right way.thanking you Malik Z. K Shahbaz.

muniraju: Hi sir how strat a export business I need a help. And thinking flowers exported to the business more use full and profitable so give some instruction

Shaikh Bilal: Respected Sir, I am beginner and I want to export cuts of chicken but I am not getting buyers ... Could you please help me in finding the buyers. Plz reply me as fast as possible on my email address. ..

Ravindra Radadiya: i am manufacturer of surgical disposable product which is highly demand in europian country now i am thinking to export all my products if any one interested then contact me on

Christin Merlinnald: Hi am going to start exporting business of steel and any forged produts and valves plz suggest me some customers .....

suraj: I would like to export Indian Spices to UK, Can u please tell me where in UK these spices are more in demand nd how can i get in touch with the interested buyers in UK , also please tell me what requirements to export our things.. In foreign countries. What is the criteria i can set a price which comprises all my expenses nd profit as well. Looking for your reply. Thank Yo

BC Thakur: We need to send sugar sample to UAE. please let me know what are the documents required for it.

Vipin Solanki: I would like to know the purpose code for inward remittance we get for the samples sent through courier mode as these cost more so we have charged for them. Thank you

Sathish : Now i want to start export and import business so how can i start how much want amount for business. Basically. I'am poor man

hasan : iwant export frezit machine to south africa zambia sir or madam any body can advice what document needed how can isend

abah anthony from Nigeria: you are doing a great job giving information on importation exportation business,thanks for that.My challenge is locating a buyer of the product I want to export(hides and skin, leather)

Tarang Mishra : I have my chikankaari garment business. I want to sell my articles to foreign clients. Tell me the Complete process.

SANKET GUPTA: i want to know the price determination process for the commodity we are exporting i.e. if we are exporting air filters which price 40 rs in india ,if i want to sell it in dubai what price i should keep for the product to attrect the buyers of there?? please reply here or on the given mail id.. thank you ... USEFUL WEBSITE

Rajkumar K Chetnani: hello we provide a Vegin Quality of HDPE tarpaulin. If anyone want HDPE Tarpaulin so you can contact me on

KengChoon: We are exporter coffee powder from Malaysia. We would like to get importer from various countries. Kindly contact us via

Kaashif: Sir I want to start spices buissness India to UK and other country kindly help me

Vishal: Hi, we are young and energetic exporters of terry towels of all sizes and quality. Do business with us with an added advantage of experience in mitigating risks. Call us at 8600020606. Cheers!

ashish patel: i want ot start business of ceramic tiles please guide me how to start

SUDIP GUHA: Sir, I want to start export business of handicrafts items such as jute made any type of gift items, bamboo & wood made gift items, clay made jewelry, wall hanging scenery etc. Sir I am totally ignore about export business, so requesting you please guide me how will start this. Thanks.

Dawood Attar: Please Advice How send sample of product in Saudi Arabia. Ex- furniture,clothes etc..

Shaikh Bilal : My name is Shaikh Bilal from maharshtra state akola district. I want to sell smoked chicken or cuts of chickens. But I am bigginner, I don't know how to find foreigner chicken buyers. I need small help from your side.

hardik patel : It's my dream to do business with other countries. Sir I am doing trading in local market and now I want to step in international market but I have no any knowledge about it. When I read your website articles I got lots of answer of my question. Thank you very much sir I get some new line by reading your articles. But right now I have also some questions that If I want to send my goods out of country then How it's procedure? Which type of insurance policies I should take? How risks can happend with me? And main What is the procedure to send goods out of country?

SANJIB DAS : I am sanjib das from kolkata i want to start a new import & export business, but i have no idea in this field. I have some quarries about this like. 1. how to creat international market 2. how to creat buyers? 3. have any organization which are exporting any product.

Chiranjeevi Srinivas : I am srinivas from hyderabad. My family was in to traditional shrimp farming. I am interested to export our product to international buyers. I need a mentor who can advise me in starting the business.

Ishaq: I am interesting to export dry fruits. Please advise how to go ahead with this business? Few Questions: How to get buyers from international markets? What is the minimum investment needed to start this business? What is the basic things to be done for this business? Please advise asap. Thanks and i really appreciate your time and consideration.

Saeed Ali: How can I successfully in exporting garments in USA

harish: Dear Sir, Please update me the documents to be send along with the samples. Thanks Harsh

spice: i am from visakhapatnam ,india.i wanted to do small export business of low quantity of spices to abroad.i want your valuable gauidence to do this small business .i had some contacts who want the you please give me the information in detail.thank you sir.

Laura Tran: Subj: How to send export samples to foreign buyer? Tips to send samples to foreign buyer Our company is in Vietnam, South East Asia country. We focus on reefer cargoes almost. We usually handle sample shipments ( perishable ) via air but it's more difficult to find the suppliers. We face the problems with costs, operation procedure, ... and finally, our agents system at destination who handle the customs/ delivery to Cnee . Our partner treat this biz as non-value / potential ones. Finally, courier companies refused to carry perishbale sample shipments .

naveen: i need abroad seafoods buyer

Raghu varma: Sir I'm from West Godavari,andhra pradesh where do we find these buyers

sunny ogar: So greatful to find you.I am a nigerian and so interested in import and export of local food stuff. how do i start and what are the steps and procedure need to be an importer and exporter. Please be kind to brief me on all i need to do to be there.

Muraleeswaran: We are into export of various goods like, beer, leather shoes, processed foods, garments etc. To grab export order, we need to send export samples and especially for leather footwear we need to send very often samples of free of cost, against which he buyer will place the orders. what is the maximum value of samples one can export in a year and is there customs rule that, we cannot export samples more than 50 times in a year and if so under what notification / circular / manual. Pls clarify.

Srinivasan Murugan : I want to start an Export company for exporting RICE business. Is it require to take a TIN no. for that business ? Can i take IEC code without TIN number ?. Pl. Advice me.

Birinder: i am continuous reader of your website.As i manufacture two wheeler s spares parts and recently i started export of my items.The problem is buyers shows interest in my products and they asked me for paid sample as i have about 200 items if buyer paid me $200 and said send me sample how can i prepare billing if i do $200 billing then Custom duty will be added how can i can send sample without letting buyer pay custom taxes

Wilfred Sunday: I want to start exporting agro products such as ginger,bitter kola,garlic,beans,etc to foreign buyers. I am from Nigeria. Please how do I get foreign buyers? Meanwhile, few interested buyers also send me request for quote through some portal whish I don't really have the knowledge to give them my quote. Please How do I reply the request for quote? Please I want you to guide me on how to give them my quotation. Please, anyone can send me the sample of price list quotation to my email: Thanks.

MD.Zakir hossain: I have need sum UK.Knit garments buyers.

reza gorzin: thanks for your content of your website I Need educational contents of international trade for teching in university. If it possible guide me and send to my emaile address. thanks indeed.

nikul: Hello sir I'm from india I want to sell my valves product all over world But i don't know how So please give me a some tips ane which documents are need for export THANK YOU

Dilshad : Sir My Name is Dilshad.i am start in Mattel products business.but need buyerr .place contect me .

vira ajit : I am ajit from Mumbai Send details how to export gst . How to make invoice

Sohan : My sister is sending me a parcel from USA it is about 6kg how much custom will charge for clearance fee for it.

Raman : Raman wood working export to India

Shamsudheen K A: I am interested to do export business all over the worid

Jayson patel : I m export gram flour in any one buy in other countries contect me.

HIp HIp Hurray: Can I respond to other people's comment?

k victor benito: i am intrested to export to other country.i have source of gooseberry,coconut,tender cocnut and nature sugar all things to i can export to other countries.but i dont know buyer in other ill reach or contact that buyer..pls kindly let me know ..

justyna: I need advice. I have samples of laundry detergent from supermarket in India ready to send to UK. I would like ask which documents are required for Customs clearance

chunaran: Sir, l want to start some buissness ,as distributor or a agent for goods ,so I want to import samples from other country,I want to know that did I have to pay custom duty for importing samples ,and also I want to know what are the documents and procedure I must have for importing samples goods from other country

Jose: Buenas tardes, encantado de saludarte. Soy Jose Quería escribirte porque me ha parecido interesante comentar contigo la posibilidad de que tu negocio aparezca cada mes en periódicos digitales como noticia para posicionar en los primeros lugares de internet, es decir, con artículos reales dentro del periódico que no se marcan como publicidad y que no se borran. La noticia es publicada por más de cuarenta periódicos de gran autoridad para mejorar el posicionamiento de tu web y la reputación. ¿Podrías facilitarme un teléfono para ofrecerte un mes gratuito? Gracias

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