Why, best attention while preparing Export Invoice? Posted on 08 April 2023 Category : Export The information provided here is part of Import Export Training online Invoice is the prime document for any business is concerned. Export invoice plays a pivotal role in international trade. As per my experience in the international trade for more than 20 years, I realize and advise all my colleagues about the importance of care to be taken while preparing commercial invoice. Certainly you will come to know the reasons at the end of this article. You (seller /exporter) prepare export invoice on the basis of purchase order or Letter of Credit issued by your overseas buyer. Your best attention is required on preparing invoice as this is the first and most important document, especially in case of shipment under LC as the opening bank pays amount of proceeds to you, if all documentation are in order as per Letter of credit requirements. Although the columns like Exporter, consignee, invoice number, order number, notify part if any, port of loading, place of receipt etc. are important, port of discharge, place of delivery, amount of invoice etc. are crucial. Let me explain with an example. You have two documents to be prepared on the same day meant for different buyers and different destinations say to New York and St.Peters berg. By oversight, you have interchanged the port of discharge each other. What happens if port of discharge mentioned wrongly in invoice. As you know, once after preparing invoice you arrange to deliver the same to your customs broker for filing. After receiving documents , the customs house agent files shipping bill on the basis of invoice you had delivered. Please remember, once after completion of customs formalities, the shipping company as a carrier issues Bill of Lading on the basis of shipping bill. The goods are loaded in to ship on the basis of information on shipping bill and carrier’s instruction. So your goods meant for St.Petersberg are moved to New York and vice versa. The above information is a part of Export Import Training online Other details on how to import export How important Packing in export trade ? Easy tips while deciding terms of delivery in export business: House Bill of Lading HBL and Master Bill of Lading MBL Cargo shipped to wrong destination. Please help How to prepare an Export Packing list. Contents of Export Packing list How to start Export Business? How to get Export Orders? What are the risks and solutions in Export Business? Click here to know India Trade Classification(ITC) Service Tax - Click here to read complete notification under Budget 2014 What is Bank post shipment credit to exporters? Types of export containers Measurement of export containers Foreign Trade Policy of India 2015-2020 MEIS, Merchandise Exports from India Scheme SEIS, Service Exports from India Scheme Merge your Commercial Invoice and Packing List for all your future exports Export procedures and documentation How to obtain GSP - Certificate of Origin? How to obtain Phyto sanitary certificate. What is phytosanitary certification How to obtain waiver on detention/ demurrage on imported goods/container from Shipping company/CFS What is FIRC in export import business What is ‘Late BL release charges’ What is CIF terms of delivery in Exports and Imports? What is co-loading The legal strength of Bill of Exchange in International Trade. What is Bill of Exchange in International Trade. The role of Export Inspection Agency in Pre-shipment Inspection & Quality Control The term LCL. What does LCL mean? How does CFR term of delivery work in Export Import business How to make delay in delivery of Shipment? Shipping lines worldwide What is the difference between BAF and CAF What is the difference between High sea sales and imports What is the difference between re-exports and re-imports How does First Appraisement system of import customs clearance procedures work? How does Letter of Credit work? Rummaging Importance of Bill of Lading Introduction to this web site Post shipment finance in Export Business PRECAUTIONS TO BE TAKEN WHILE USING CONTAINERS FOR EXPORTS Printing machine error with customs – Un able to hand over documents to carrier. Procedure and Documentation for Filing Claim of Marine Insurance. What is VACIS exam in US import customs clearance Procedures and documentation on Triangular shipments Comments Kalpita: On 12 February 2015 Could you please guide me in the documentation, certification and procedure for exporting cowdung to US, IL to be used for performing yagna. Sid Kothari : On 18 February 2015 We want ship 4kg box with dimesion of 700mm*700mm by air to dubai from Indore.Pls suggest most economic way of shipping and also when we quote to the buyer do we have to include import duty in our final quotation or buyer will have to handle it. Admin: On 18 February 2015 Hello Sid Kothari, Please collect more information in this website about import export business. Abhijit Bonde: On 11 May 2015 can u give me standard format of invoice and packing list? Sayed: On 31 August 2015 Sir, I recently started my own business of furniture export to overseas market.Even I got few orders also from US, now my company is playing a part of sourcing agent I get order for furniture get it manufactured in India and sell it to buyers. Now problem is I dont have an IEC so can I use my furniture manufacturer's IEC to ship products. SUHAS RAJMANE: On 16 February 2016 can u give me standard format off invoice,,i want to export onion to dubai,and how i will get importers in dubai Raj Chandra: On 05 April 2016 Hi, I want to know the complete process of exporting seeds to USA in large amounts say 100Kg per month, say from Mumbai to Maryland. Kindly let me know ASAP Thanks in advance, What documents and licences I need what should apply for, How much does it cost, What customs clerance and hurdles there are. sadam hussain : On 06 May 2016 dear sir I need customs clearing and forwading agencies Dushyant A Nagrecha: On 22 October 2016 Could you please guide me in the documentation, certification and procedure for exporting surgical items to Ukraine, Vipulbhai Mistry: On 25 December 2016 Hi, i want to export my products hinges in stainless steel, brass metal belong in building hardwear. what to do to start export in overseas market. How i find buyers in globle market in my products. pls light me to start new adventers. francis: On 14 February 2017 my company name is dayalumatha spices pvt ltd in India manglore my company is supply in all types of the spices in India and coconut and oil sun flower oil and all types of the grams black gram and seeds and all product and rice all types contact this number +91 7259644361 dayalumath@gmail.com frncis kamal khandelwal: On 29 March 2017 how to get the BRC generated for claim MEIS benefits? Jonn: On 22 April 2017 What are the Pros & Cons If a person has One company in India and another company (not a branch) in Overseas Country. And he is the Exporter from India and at the same time he is the Importer in Overseas Country. What are the Advantages & Disadvantages, if the same Business Owner issuing LC or any other payment terms and the same business owner is the beneficiary ? any one please explain. Thank you in advance dhinesh: On 31 May 2017 i doing domestic order to stitching tshirts all types and export ordercdoing some yers have some problems that cancel so any idea so mail that .com thank you KRISHNA GOKHALE: On 03 September 2017 I want to export Herbal pesticides for crop crop protection to African countries. Please advise the correct procedure starting from free sampling. My buyer wants wants 40 kg samples for registering with local govt. JASMIN: On 07 February 2018 i am exporting a box of sample garments what is the procedure Anshu Raj : On 03 October 2019 sir, i want start export import business so please guide me documentation and buyer details. pankaj patel: On 02 December 2019 sir , i m trader of food and dairy products , please tell me about of export and import rule regulations.