How to re-construct EP copy of shipping bill

 The information provided here is part of Export Import Online Tutorial

We lost EP copy of shipping bill. Can we make duplicate copy. What is the procedures to get EP copy of shipping bill if lost. This is a one of the other common questions arises out of exporters.

Export Promotion copy of shipping bill is widely accepted by various authorities as one of the proofs of export. For the purpose of claiming export benefits, EP copy of shipping bill is a dare need without which the exporters can not claim such export benefits.

EP copy of shipping bill would have lost or withheld by their customs house agents due to any dispute on payment etc.
What is the procedures to reconstruct EP copy of shipping bill.

How to re-construct EP copy of shipping bill The exporter need to apply with customs authorities for permission to issue a duplicate copy of shipping bill. Necessary permission may be granted by the concerned customs officials if convinced and satisfied that such request is genuine and not fraudulent. Once after obtaining permission to reconstruct shipping bill, necessary reconstruction charges to be paid to customs as per tariff if any.


If shipment has been effected at the location where in no electronic filing system was available at the time of export, the customs authorities need to trace out the customs copy of shipping bill, as original shipping bill detached after completion of customs formalities and obtaining ‘let export order’. The customs authorities trace out original shipping bill which had been detached and submitted at the time of export. After tracing out customs copy of shipping bill, exporter need to construct a new set of shipping bill as a ‘true copy’ of original shipping bill traced out from customs. The customs department verifies the said reconstructed shipping bill with the original shipping bill traced out. Once after satisfying, the concerned customs officials signs and seals on the reconstructed shipping bills and delivers to exporter after keeping a copy of such reconstructed shipping bill with customs.


If the export has been effected in a customs location where in electronic filing was available, the copy of export shipping bill is taken out by referring shipping bill number and date of shipment.

Once after obtaining necessary permission for reconstruction of EP copy of shipping bill, the customs officials signs and seals on such shipping bill taken out electronically.

A reconstructed export promotion copy of shipping bill is acceptable in lieu of lost EP copy of shipping bill at all government agencies for any claim of export benefits.

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The above information is a part of Import Export Training online


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Umesh : Dear Sir, I want what is DEPB, Duty Drawback, DFRC, DFIA, Deemed Export, EPCG Scheme in regarding Export. I want to know in deatils about it. Best Umesh

vijay bansal: what if a customs officer refuses to issue duplicate EP,Exchange control copyby under what law and regulation of customs can we make him do the same

Anil Kumar: Dear Sir, Thank you for the valuable info on the website. I would like to know whether defective raw material ( partial quantity)imported months back can be returned and get the import duty refund. The Product is the raw material only be returned on quality issue but cannot be repaired , the product has specific lot number and a NOC from Asst. Drug controller is required. Can we import any other lot towards replacement.....

Dhanesh Shah: Good.

surbhi: Hi, for beginer this artical is very useful,pls guide me - that we export but EP copy is missing so i want photo copy of EP so what is the procedure, pls guide me. Thanks and regards surbhi

Surendran Kollerath: Hi Anil Kumar, Yes, you can get refund of import duty against re-export of goods. Contact a Customs House Agent or EXIM consultant near to you

Santhosh: Good

Devesh: Thanks for publishing - very informative articles

Md Sakeeb Bin Qayam: Thank You very much for such a valuable information :)

anjana patara: Please guide me my some ep copies are lost for this i am unable to apply for FP please advise how do I get second EP copy.

balamurali: Dear Sir; Please guide me my some ep copies are lost for this i am unable to apply for FP please advise how do I get second EP copy.

jagan mohan rao: Our CHA lost EP copy and he obtained a duplicate EP. ie. xerox copy of EP copy duly signed and stamped by Customs officials. On first page of EP copy written duplicate and signed(but not stamped) again on last page signed and stamped. But JDGFT has not accepting. What is the solution for this problem ? (The shipping bill generated port is electronic filing port) Please suggest.

Rajesh: if export material theft from icd after concor seal & generating shipping bill than correction made manually in shipping bill. i want to know that where i check it online on which site.

Rama Mohan : How to re-construct lost of documents ie. Bill of entry Manual system procedures not EDI.

g.rama mohan: How to re-construct lost of documents ie. Bill of entry Manual system procedures not EDI. & TR6 challan. (customs duty paid docuements)

SHITAL PATIL: How to find duplicate copy shipping bill or EP Copy online print

Praveen : Dear Sir, what is the Shipping bill No. 7 digits and generated from where? thanking you sir, thanks and regards,

SHAILESH: Dear sir, please let us know if Agencies or consultant to generate duplicate shipping bill.

Pardeep: Dear Sir, we have lost original export exchange control copy and lodged FIR for the same. with Police Report & request letter we approached the Custom to issue True Copy of the lost Shipping bills. But they denied. they are saying that as per present custom rules they cannot issue duplicate or truce copy. please advise are they geniun.

Prakash B: Hi, i am not getting EP copy because of dispute with my CHA. Custom authority will issue me duplicate copy.

Jayaraman: This is Jayaraman from Chennai working as a documentation executive in leading paper industry. I need your valuable advice to solve one problem. By overlooked our CHA has prepared the checklist by mentioning wrong HS code of our product and accordingly EP copy generated in wrong HS code for our financial year 2015-2016 shipping bills from April to November. We are unable apply MEIS scheme in this issue. We need to amend this in correct classification of HS code in EP copies for claiming MEIS. Can you pls advice the procedure of HS code amendment in EP copies.

Ramprasad: Hi, from 2010 to till day our Duty draw back is pending, please i need your valuable advice to whom to approach at Bangalore ICD and what are documents required for getting the draw back amount to our bank? kindly do the needful. Thanking you.

Umesh Singh Lodhi: Documentation on Focus and M E I S. Thanks


Mohit: Did anyone get lost ep copy plz suggest me how to get thanks it will be appreciated for help

A.R SATHI: shipping bill missing, what is the procedure of receipt of duplicate shipping shill,,

sikander Luthra: when filing the shipping bill number. in CTN column what i have to mention in ctn column


ANJAN NATH: shipping bill missing, what is the procedure of receipt of duplicate shipping shill,,

Khurshid Alam : How do I get my duplicate shipping bill?

Shanker: I lost some shipping bill paper and awb bill. I want to regenrate them. Please help to me

amokh: We are an export oriented company. We have encountered a problem, I.e we have lost some shipping bills about 10-12 bills. Wanted your help/ suggestion as to how to get a duplicate copy of the same from customs department, Since we have read a few articles from your blog, wanted to know if you had solution with this regard. Kindly let me know, if you could help us with this problem and also if you could provide your contact details we could get in touch with you to discuss further.

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