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In this article, let us discuss about common errors in export documentation.


COMMON ERRORS IN DOCUMENTATION GUIDELINES TO EXPORTERS copyDocumentation plays an important role in Exports and Imports especially when consignments are under Letter of Credit basis. Improper documentation in exports and imports causes loss in business in all means and inconvenience with waste of time on rectification.


Let us discuss here some of the major common errors in Documentation under exports.




If a consignment is on LC basis, the banks observe the following general discrepancies in documents, which normally occur, when presented for negotiation / payment.


First, documents are presented to the negotiating bank that scrutinizes carefully and then makes the payment to the exporter. Later, when the negotiating bank submits the documents to the paying bank, the paying bank, again, makes a careful scrutiny and on finding the documents in order, makes reimbursement to the negotiating bank.


The following are the common errors in documents in exports:



(i) The Letter of credit has expired. You can read a separate article of mine in this website.

(ii) The Bill of Lading is claused (unclean or dirty) with notes – Please ready my article in details about Claused/Dirty/Unclean Bill of lading.

(iii) The goods were shipped on dock when it was not permitted, as Letter of credit has insured clean on board Bill of Lading.

(iv) Insurance cover was inadequate and expressed in a currency other than that required in the letter of credit.

(v) The description of goods or even the spelling is different from that in the letter of credit.

(vi) The total amount in the invoice and bill of exchange differed.

(vii) The drawing was for value, in excess of the amount of the letter of credit.

(viii) The Bill of Lading did not evidence whether the freight as paid or not.

(ix) The Bill of Exchange was drawn on wrong party.

(x) The Bill of Lading, Insurance document and Bill of Exchange were not endorsed correctly.

(xi) Transshipment/partial shipment made when prohibited under the L/C.

(xii) The facsimile signature were used when not allowed.

(xiii) The Bill of Lading is stale.


I hope I could explain some of the major errors that could happen in documentation under export/import. You can also add up more information below about common errors in documentation.


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Dipankar Dasgupta: What is meant by Bill of Lading Stale.

ravindra: am merrchant exporter. i want to export mango pulp. what documents i required for this. pl guide on this issue

Ramakrishnan: Hello sir, your guideline informations are very useful to us Thanks for your support Regrds RAMAKRISHNAN

JOSEPH: I just started an Export business (Merchant Exporter) What are the Licenses/Registrations (except IEC) required for exporting Metal products like nuts, bolts, clamps, etc from India to Saudi Arabia.We purchase goods from different manufacturing companies and export to our client. In this case who will pay the Central Excise duty. We or the manufacturer? OR central excise exempted for Export ? Similarly What about Sales tax? Is it Exempted ? Is excise and sales tax clearance is required for Export of such Items ?

Pritam Hande: This is Miss. pritam from mumbai. From last week im studying your website & article. Due to some financial issues and less job satisfaction I have decided to do some projects in IMPORT EXPORT DOCUMENTATION with the help of my friend. She is in same industry & i am from HR ... I am very good in Business development. We both are financially not so good but we are planning to do some small assignments.Requesting you to share some ideas so i can easily pitch any such client for EX-IMPORT DOCUMENTATION.

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