Tips to exporters on Documentation

 The information provided here is part of Online export import business guide course

Why documentation required for exports?

Tips to exporters on Documentation copy As I have mentioned you (seller) is in one part of a country and the overseas buyer is in another part of a country. Your goods are moved out of physical boundary of your country. For many reasons, documentary proof is required because, there should be an evidencing proof for all the transactions you make. So I suggest always to make a habit of writing, rather than speaking in international trade. Ok, you may have to talk over telephone many times to have a close relationship with your buyers. However I strongly suggest you to keep a written record on the matters you have spoken over telephone. I used to communicate with the foreign buyer and after finishing talk, I used to email the overseas buyer about the contents of our talk each other. You can start writing “Please refer to our tele-convesation about …… (or), “Nice to have a conversation with you” I would like to point out the contents in brief below….1,2,3,…
If any dispute arise with your overseas buyer, these written information helps in overcoming misunderstanding and oversight for any of both. Socio-economic and political issues of buyer’s can not be updated during this past life especially due to continues changes happens.

So proper documentation helps you and your overseas buyer in handling your transactions in all means including time management, payment protection, claim on loss etc.

In India, Foreign Exchange Management Act regulates the import export trade.

 

I will explain you major 03 perspectives in documentation.

a). Commercial purpose: Once the export order finalized between buyer and seller, normally a contract of sales is prepared mentioning all terms and conditions each exporter and importer should follow. So all related documents like invoice, packing list, certificate of origin, insurance, bills of exchange etc. are prepared on the basis of sales contract signed by both importer and exporter.
b) Legal perspectives: In India, all import export trade activities are effected legally as per the guidelines of Foreign Exchange Management Act. In each country, there will be government regulatory authority to control the import and export of the said country’s trade. The government of each country has their own instructions to have export documentation legally must be filed.
c) Incentives: You can not claim any government assistance, support unless you have a proper documentation on your exports. There are many financial assistance and supports given government of each country to support exporters and earn foreign exchange which is the indication of wealth of the respective nation.

Based on the above, it is clear that proper documentation plays a very important role in an export business.

The above information is a part of Guide on howtoexport and import 

Other post about import export cauching

Is Seaway bill a document of title? What is Seaway bill.

Documents required for import clearance under high sea sale

How to send export samples to foreign buyer? Tips to send samples to foreign buyer

Duty Free Import Authorization (DFIA)

What is Crating

Consignee in Invoice ‘To Order’

Excise and Customs - Click here to read complete notification under Budget 2014

How to get Export Orders?

How to settle dispute in Exports and Imports?

Click here to know India Trade Classification(ITC)

Click here to know HS code of other product/commodity

Pre shipment bank finance to suppliers for exports through other agencies

Types of export containers
Measurement of export containers
Exim Policy of India 2015-20
MEIS, Merchandise Exports from India Scheme
SEIS, Service Exports from India Scheme
Merge your Commercial Invoice and Packing List for all your future exports
Export procedures and documentation

 Is Airway bill a documents of title?

 Is Customs House Agents (CHA ) required to be appointed mandatory?

 Is DP terms of payment safe in export business?

Is Letter of Credit LC safe for an Importer?

 Is ON BOARD CERTIFICATE required for LC negotiation
Maintain quality of goods - a prime factor in exports

Master collect House collect

 How does Letter of Credit work?

How does STP units work in India?

How does TT (Telegraphic Transfer) work?
Master Collect House Prepaid

Master prepaid House collect
Master prepaid house prepaid

 Material used for testing is eligible for Modvat

Mode of payments in international trade

Mode of transport under EX WORKS/FCA/CPT/CIP/DAT/DAP/DDP/FAS/FOB/CFR/CIF

 MSDS Material Safety Data Sheet

 Multiple Country Textile Declaration

Negotiation procedures and formalities of export bills

Non receipt of Cargo Arrival Notice, Can importer sue against shipping company

OBJECTIVES OF CUSTOMS CONTROL for EXPORT GOODS

OBL not released OBL not surrendered no telex release

 Office to contact Phytosanitary inspection in India

 Offices to obtain RCMC

Who can inspect import cargo in US

Who decides shipping carrier on FOB shipments

Who gets benefited with my articles in this website

Options under central excise clearance

Packing of export goods - How important in International business?

Parties in LC

 Payment procedures in Triangular exports

Payment terms

POD Proof of Delivery – How important in Imports

 Post export incentives

We have IEC, can we export from all ports?

What are the legal documents in exports

What does ECGC do on default of payment of any overseas buyer?

Post shipment finance in Export Business

PRECAUTIONS TO BE TAKEN WHILE USING CONTAINERS FOR EXPORTS

 Printing machine error with customs – Un able to hand over documents to carrier.

 Procedure and Documentation for Filing Claim of Marine Insurance.

What is VACIS exam in US import customs clearance

When can an exporter release bill of lading from shipping company?

When does exporter get EP copy of shipping bill after customs clearance

Procedure for Central Excise Clearance Under Claim of Rebate

Procedure to claim Duty Drawback

 Procedures and documentation on Triangular shipments

Procedures for Re-imports

 Procedures to claim brand rate of draw back

 Procedures to file IGM (Import General Manifest)

 Procedures under Re-exports

 Re warehousing procedures under STP and EOU units.

 Register with Export Promotion Council


Comments


Tejas koladiya.: I like to Start My Own cement exporting Business From india. i Like to start Business As trader.Please Share Your Experiences with This Commodity. please also share Some Procedure to start business & Custom processes regarding particular Commodity mention Above.I am Also Looking For Truth full Buyer For Cement Export. please do the needful for same at urgent bases,I am Appericate Your Kind Co-operation.

abhijit ghosh : i have recently joined in a shipping CHA in Vizag. As i am totally new to this field i don't about the procedures of Export or import. Sir i request to your good self please guide me, please provide me the step by step procedure for Export and Import.

mayur vekariya : I am begginer in import export market.I am looking for to import sd card and pendrive from china.I am in worry regarding under points.would you please guide me?I have three question to ask you. 1. As a importer which is convieant way of payment to exporter. 2. how to check quality of goods which you are importing? 3. what happen when your goods are not up to the order? Do they change /replace my good? any insurance for that?

Pravin Wagh: I'm eager to understand the business of import and export. I'm not a manufacturer but keen to start import export firm. I have read the information provided on your site and was indeed helpful. I appreciate you for the effort you took to put your knowledge in the blog.There are lots of questions in my mind but I would like to put few to you. 1) Once I apply for exim license and after acquiring it, how should i go ahead? How should i contact buyers or sellers from other country? I mean is there any reliable database? 2) How should i verify whether the buyer or seller from other side is genuine? I came across lots of article on internet speaking about fake agencies and companies. 3) Since I'm very new to this field I would like to start small to understand the ropes of business. Where and how should i get my first hit? is there any online tendering system or networking system where i can get directly intouch with the buyers and sellers? 4) Is there any business code or MOU between my buyer or seller regarding future business prospect? Suppose if i try to promote business of indian manufacturer in foreign country; will in future I'll be cut-out as middle man? In case what is code or what should i do?

Admin: Hello mayur vekariya, Read other articles in this web blog.

Vivek K : I'm working in a private firm and would like to get into export of machined components. Hence I would like to get contacts looking for outsourcing from india and how to approach them for opportunities.

Temitope Bello : I have gone through your write ups on how to export and am really grateful for your insights and especially your write on LC it is an eye opener may god bless you. I really want to tap into your experience and ask for friendly advice on how to get direct buyers of hardwood charcoal from Asia, Europe, Middle east and America.I have just started the charcoal business and i need buyers who are verified and will not default when they have shipping documments. It is hard to export the charcoal and for someone to take the documents and not pay. I am waiting earnestly to hear from you.

Manish Barot : I am Manish from Gujarat, India, one of your student, sir I wanna ask to you how to use import export site step by step kindly inform to me.

Discussion Forum

You can also share your thoughts about this article.
Any one can answer on question posted by Readers