What are the legal documents in exports


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What are the legal documents in exports in India


Are there any documents to be filed legally under export from India? If yes, what are those legal documents under exports? Why legal documents for exports? How do those legal documents work?

What are the legal documents in exports

As you are aware, export means taking goods outside territory border of a country and imports means bringing in to the territory border of a country.


For each exports, foreign currencies flows into a country . As well as there should be proper record of details of description goods, value of goods and other details are to be recorded by the government of each country.


The major legal document for export is GR/PP form/SOFTEX form.


The exporter must file any one of GR,PP form or Softex form depends up on the nature of exports.


What is GR? How does it work?


G.R.forms are issued by Reserved Bank of India to regulate and monitor foreign exchange transactions against export of goods under physical forms. Exporter has to collect blank G.R.forms from RBI. The forms are in duplicate. Exporter had to sign both copies and arranged to deliver to Customs House Agents for filing with customs. While filing shipping documents by customs house agents, a Xerox true copy of shipping bill to be impressed on the G.R.form. Once customs formalities completed, original G.R form is submitted with customs and duplicate copy of G.R. sends back to the exporter. Exporter submits duplicate GR form with their bank along with other shipping documents. Exporter’s bank sends back the said duplicate GR form to RBI for foreign exchange regulations. Customs department also sends back the original GR copy to RBI. PP form is used, if shipment by Post office. After introduction of online filing of shipping bill for export where in electronic filing system is available (EDI) , these procedures have been waived off by Reserve Bank of India as such GR details are electronically transferred from customs department to Reserve bank directly. However, GR forms are mandatory at export customs locations where EDI facility is not available.


What is SOFTEX form? How does SOFTEX form work?


SOFTEX forms are to be filed with STPI to regulate inward outward remittance by Reserve Bank under export of goods in non-physical form, either domestic or offshore. The products includes computer software, export of Video and TV software and all other types of software products and packages which are falling under goods of non physical form.


SOFTEX form is issued by Reserve Bank foreign exchange department. All software forms under STP units are eligible to obtain SOFTEX forms from Foreign exchange department of Reserve bank once after submitting self-certified copy of overseas buyer’s contract/purchase order or work order with STPI office as per 7(a) of SOFTEX form for declaration. SOFTEX forms are issued in triplicate. These SOFTEX forms are to be submitted by STP units within 30 days of issue of export invoice or within 30 days of last invoiced released in a month. Once exports effected, after necessary certification by STPI director’s office, the said SOFTEX forms are sent to Reserve bank. SOFTEX blank forms are obtained from foreign exchange department of Reserve bank by the STP units in triplicate. Once after effecting sales, the said SOFTEX forms in triplicate are submitted with STPI for necessary approval / endorsement by director of STPI under the jurisdiction of STP units. After certification of three copies of SOFTEX forms, original and duplicate are returned to STP units and triplicate copy is retained by STPI units. Once after exports effected, the duplicate copy of softex form is submitted with authorized dealer bank along with the necessary supporting documents. Original SOFTEX form is submitted with Reserve Bank’s exchange control department within the jurisdiction of STP unit. Once after receipt of foreign exchange under the said SOFTEX form, authorized bank returns the said duplicate copy of SOFTEX form to Reserve Bank.


What is PP form in Exports? How does PP form work in Exports?


PP forms are used under export through Post office. If you effect shipment through post office, PP form need to be filed up by exporter duly signed and sealed. PP form is a declaration by exporter mentioning the details of goods exporting through post office. These details contains the description of goods, value of goods, term of payment, terms of delivery, port of loading, port of discharge, country of destination, shipper details, consignee details etc.etc.


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priti pancholi : I haven't any kind of knowledge regarding export. I am working with garment industry and now my responsibility also for export part. I want initial knowledge which helpful for me to tackle problems. Want your guidance

TeamDigitalVFX vfx solution providers : Thanks for your webpage. It is helping very much like me who is very new to import and export business. I'm writing this mail because of having some query regarding submitting softex form. I'm doing small scale 'media & entertainment' business. Our business run through (import & export) internet only. There is no chance for any physical bills for import & export. Our auditor from karur Tamilnadu where we registered our company. This industry is very new to him and he is having lack of knowledge with softex. But he is trying to get information about submitting softex form from some of seniors from chennai. I have found your webpage while i searching on google. Can you explore the steps to submit softex form. That would be much appreciated.

Fareed Anwar: Sir I have an export licence issued by rbi in 1994 named as"SKYLARK INTERNATIONAL EXPORTER" but I have never export by it. My question is that now this licence has been expired or valied? Somebodies tell me,which licence issued by rbi will never expire,is it true? If it is true so i can export by it,or first i will have to take renewal for it. Somebodies tell me that if you are not useing your licence, you can also give your licence to an exporter on monthly or early commission base,is it possible. Sir you are requested to please give me a satisfatory reply. Thanking you With warm regards Fareed Anwar

Mahesh: Hi, You mentioned about Physical Exports and Non Physical exports like software that is exported by a company that is setup under STPI. What about Software that is exported by a Company that is not setup under STPI? We have an IT Company and we do software service to an individual in US and get inward remittence in USD every quarter? Do you we need to furnish any documents to RBI or bank?

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