How to send export samples to foreign buyer? Tips to send samples to foreign buyer
Thursday, June 08, 2017     Category : For Beginners

  The information provided here is part of Online export import business guide course

How to send export samples to foreign buyer?


Some of you may need a support on procedures to send export samples to your buyer at foreign country. Sending export samples is a simple procedure under export and import.


Can I get cost of export sample from foreign buyer, if value of product is high? Can we get reimbursed on the cost of courier to send export samples?


Based on your communication with the buyer, you are asked to send sample of your product. If value of your product sample is high, you can request buyer to make payment on the same. The buyer remits the amount to your bank. If value is nominal and you can afford the cost, you can supply free of cost. There are government financial assistances to send sample products to foreign countries. You can contact your export promotion council or commodity board for further information. While sending samples, do not forget to retain a set of same sample with you as you have to meet the specification of product as per the said sample. If you do not keep a copy of sample, you can not claim with your buyer against any disputes on the quality specification of product.


How to send export samples to foreign buyer Tips to send samples to foreign buyer copy

You can send export sample by courier if the value is below a certain amount. Contact your service provider for latest value limit that government of your country allowed on export sample that you can send by courier without any specific regulations.


The cost of courier charges can be paid by you or the buyer as per your understanding with the buyer on mutually agreed terms of communication.

Also read -  Why, best attention while preparing Export Invoice? 

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The above information is a part of Guide on howtoexport and import 


How to send export samples to foreign buyer? Tips to send samples to foreign buyer

Import tips to foreign buyers of Articles of knitted or crocheted apparel, Articles of knitted or crocheted clothing accessories

Tips to foreign buyers on importation of Articles of non knitted or non crocheted apparel and clothing

Terms used in shipping such Foreign Availability ,Foreign Branch Office ,Foreign Buyer Program,Foreign Corrupt Practices Act


Other information about Export import tutorial

What is Test Report in Import clearance?

Export marketing : How to get order

How to Choose a product for export business

How to overcome Negative thoughts in export business

How important Packing in export trade ?

Why labeling and marking in Export business?

Mode of payments in international trade

Register with Export Promotion Council

Maintain quality of goods - a prime factor in exports

Offices to obtain RCMC

Excise and Customs - Click here to read complete notification under Budget 2014

How to get Export Orders?

How to settle dispute in Exports and Imports?

Click here to know India Trade Classification(ITC)

Click here to know HS code of other product/commodity

Pre shipment bank finance to suppliers for exports through other agencies



Types of export containers
Measurement of export containers
Export Import Policy of India 2015-2020
MEIS, Merchandise Exports from India Scheme
SEIS, Service Exports from India Scheme
Merge your Commercial Invoice and Packing List for all your future exports
Export procedures and documentation

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Migration procedures for existing VAT payers to GST online in India 
Refund of GST paid in India, FAQ
4 Conditions when applying for refund of Input Tax Credit (ITC) under GST
Enrolling an existing VAT taxpayers at the GST Common Portal 
Difference between types of goods and services and types of GST
4 types of Goods and Services in India for GST rate
Difference between IGST on International goods and IGST on domestic goods.
Navigation controls to enroll with GST in India for existing VAT payers in IndiaHow is IGST calculated under Imports?
How is IGST rate on imports treated?
How to register a Digital Signature Certificate under GST in India.GST and e-Commerce Business, FAQ
Definition of E-Commerce under GST
How to identify the steps in enrolment process of a tax payer at the GST common portal. 
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Does Interest attract on GST Tax payment delay?
Step by step procedure to login with GST common portal in India
Mechanism of Payment of GST tax in India
Levy of late fee for GST Tax returns filing in India
I pay Service Tax on my services. But I am not sure how do I pay the new GST?
Notice to GST return filing defaulters
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Procedures to claim reduction in output tax liability of GST in India




Hema Says :
Tuesday, November 05, 2013
Can we get the samples from some other country before getting IEC for the firm . This is required by some people who are new to the trade , to analyse the product before they can start selling it .
surendran Says :
Tuesday, November 05, 2013
You can, subjected to value of sample is restricted.
v.arulmurugan Says :
Wednesday, December 04, 2013
Sir,this site very very informative for beginners like me.This site encourages the beginners in a right way.thanking u.v.arulmurugan
Shantanu Maity Says :
Thursday, January 16, 2014
I'm beginners and want to start potato & honey export business from India please advise me, which is the 1st market of the world.
yatin Says :
Wednesday, June 11, 2014
Dear Sir, As i practically send many sample to our overseas buyer i would like to write some point 1 ready sample as per customer requirement 2 send images by email and save email properly for further 3 check with courier give best deliver in the country who is expert in relevant country 4 make invoice with note this is sample purpose not any commercial value Regards Yatin
Arun Singhal Says :
Wednesday, September 17, 2014
The site is useful but as a beginner I would like to know what is the process of starting food product export like maida n spices to various countries outside India. I have my own manufacturing unit but wants to know the process from starting coz I am purely new into this business. It would be great if u reply fast
vijay kumar Says :
Wednesday, October 01, 2014
Dear Sir, what is the procedure to start import of diesel engine spares, how we can start the same. Kindly guide. Regards Vijay Kumar
Kathiravan Says :
Sunday, October 19, 2014
Dear Sir/ Madam, I start to doing my export business from 4 last months back, I would like to export fresh organic fruits and vegetables, I want to know packing procedure and what are all the certificate required for quality and organism and where can I get these. Please advice
Abubakr Says :
Sunday, October 26, 2014
Dear Sir, I am basically from India but currently i am staying in Saudi Arabia working as Accountant in trading company from last ten years.I want to start business in India of furniture or all kind of wooden items. I have good friends in Saudi Arabia also.Can advise me i planning to start business Saudi Arabia.So please advise me about procedures and rules and regulations.T/y,
G.Mansoor Sheriff Says :
Wednesday, November 26, 2014
Dear Sir,I Am from india/Tamil Nadu what is the procedure to start import and export business, Kindly guide. Regards Mansoor Sheriff
sam jeba rajan Says :
Monday, December 08, 2014
sir, what are the products can be export WITH OUT TIN NUMBER?
Nischay shrivastava Says :
Wednesday, January 14, 2015
this site is very useful to me as a international business student :) :)
mohammed Asif Says :
Saturday, February 07, 2015
Sir/madam successfully i was completed my inter 1st year iam not interested in studies i want to start an export/import business and my budget is about rs5lakhs plzz guide me regards Mohammed Asif
Yuvarajan K Rajoo Says :
Friday, February 13, 2015
I am Yuvarajan from Singapore. I'm about to start my import/export business from Singapore. The supplier from India is my very good friend. I'm targeting the Europe market. So the management & coordination will be based in Singapore but supplies will be shipped straight from India to various European Buyers. I also intend to give a double quality assurance to European buyers in that I will arrange for independent inspection at suppliers premises and testing of reference samples in both Singapore & India. Is such an arrangement possible and will it attract European buyers?
Admin Says :
Friday, February 13, 2015
Hello Yuvarajan K Rajoo, We have posted a couple of articles about TRIANGULAR SHIPMENTS in this website. You may read all of them, will have a clear idea to handle shipments which you wish to do.
Amit Mhetre Says :
Tuesday, February 17, 2015
sir i have a production of 20000 eggs per day. and i also manufacturer of poplin cloth. the production of cloth is 200000 mtrs per month. sir i want to export my these items. but i dont know the procedure how to export. pls sir let me know what is the steps to export. and what price will be receive me for eggs and cloth. is it benificial or not. sir i have recently applied for iec code. it will receive soon at me. sir pls tell me all the steps for export and import. sir clearence and forwording agents what job does for us
lekh Says :
Thursday, April 23, 2015
Dear sir, i came across your blog in the internet regarding your advices on international trades Please let me know, if a exporter(Merchant exporter) can send samples outside india.If yes then whats the limit in value and weight and size. Product=Handicrafts. Also please let me know if you take care of the shipment of those samples. Currently my IEC is under process and reapplied for some changes. Thanks in advance, Regards Lekh for The Palanhaar Group
Suresh.S.N Says :
Tuesday, April 28, 2015
Dear Sir, I am new arrival to export. My buyer at foreign country required samples. The product is Incense Sticks and the value is very low. Decided to despatch it through courier. But all the courier companies include DHL refused to take the parcel. bcoz they told its firing material. What to do next? Is the courier companys part is right? If it is right how to despatch the incense sticks to my buyer? Need a nice answer.
Gagan agarwal Says :
Friday, May 08, 2015
Sir, I am an exporter of handicraft goods. We now wish to start direct retail using engines like eBay and PayPal services. Most of the people in the trade are sending goods out as samples, even though they are receiving payments for the same. From my understanding, goods in any form cannot be sent out as samples if you have received payment for these. Then it is treated as a commercial shipment. Shipment value normally is about 50-100 dollars. Can you please clarify the procedure- because your original art me seems to say something opposite about samples and charges to the customer.
Sunil Says :
Sunday, May 10, 2015
I am a manufacturer of bacteria (used for waste water treatment) these are safe and non pathogenic and have been used by several government and private companies in India. However, there is no ITC HS code for bacteria. So how do I export. How can I get a licence to export these products? Would I have to apply for a licence for every export?
Sunday, May 17, 2015
Any body will be pleased to inform me that how i can send the sample of "AGOR WOOD" to foreign buyer? If it possible to send via Quriere service? Plz let me know at +917896694098
Saturday, June 06, 2015
Anybody please tell me what requirements to export our things.. In foreign countries
lekh ram Says :
Saturday, July 04, 2015
if a exporter(Merchant exporter) can send samples outside india.If yes then whats the limit in value and weight and size. Product=Handicrafts. Also please let me know if you take care of the shipment of those samples.Currently my IEC is under process and reapplied for some changes.
Tuesday, July 07, 2015
Dear All , Iam looking for a buyer who can buy medicinal Plants, since iam haveing vast field to grow plants and export to other country. who are interested in giving me the samples for growing in Indid are welcome. waiting for the replay. thanks & REgards Prabhu.s India M. No7676380034
bhuvesh goyal Says :
Tuesday, July 07, 2015
I would like to send samples of jewelry from India to Europe, consignment size is 15-20 Kg valuing 10K-15K. I am not expecting any remittance against these samples as I am expecting good business in future. I am planning to send this consignment by Air and freight will be born by me. What is the documentation required. I do not have Exim registration , this is my first venture in over seas if samples gets approved I will apply for registration. Pls suggest on free samples and documentation.
Nitin Mishra Says :
Wednesday, September 16, 2015
Hello Sir, I have a manufacturing unit of fancy lighting fixtures like wall lights,table lamps,chandeliers,gate lights in India.For so many years we have been doing our business in India only, but now we want take our products to foreign countries and do business.I would like to know Sir how should I find buyers and how to contact them or how to find an agent to that research work for us.Kindly help.I need assistance.
Friday, September 18, 2015
Hello Sir,I have IEC and AD codeand now what to send 10kg -15 kg parcels to malaysia and other countries by India POST .can u guide how can I do. NO help in kanpur GPO
Rajat Says :
Saturday, September 19, 2015
Any pointers on which courier or logistic service we can use for sending samples?
Abhishek Saxena Says :
Wednesday, September 23, 2015
I would like to export Indian Spices to UK, Can u please tell me where in UK these spices are more in demand nd how can i get in touch with the interested buyers in UK , also please tell me what requirements to export our things.. In foreign countries. What is the criteria i can set a price which comprises all my expenses nd profit as well. Looking for your reply. Thank You
Malik Z.K Shahbaz Says :
Monday, October 19, 2015
I would like to export rice, dal ect., to Saudi Arabia, can you please tell me what requirement to export our things. What is the documentation required. Sir,this site very very informative for beginners like me.This site encourages the beginners in a right way.thanking you Malik Z. K Shahbaz.
muniraju Says :
Wednesday, October 21, 2015
Hi sir how strat a export business I need a help. And thinking flowers exported to the business more use full and profitable so give some instruction
Shaikh Bilal Says :
Wednesday, October 28, 2015
Respected Sir, I am beginner and I want to export cuts of chicken but I am not getting buyers ... Could you please help me in finding the buyers. Plz reply me as fast as possible on my email address. ..
Ravindra Radadiya Says :
Friday, November 06, 2015
i am manufacturer of surgical disposable product which is highly demand in europian country now i am thinking to export all my products if any one interested then contact me on
Christin Merlinnald Says :
Tuesday, November 17, 2015
Hi am going to start exporting business of steel and any forged produts and valves plz suggest me some customers .....
suraj Says :
Friday, December 04, 2015
I would like to export Indian Spices to UK, Can u please tell me where in UK these spices are more in demand nd how can i get in touch with the interested buyers in UK , also please tell me what requirements to export our things.. In foreign countries. What is the criteria i can set a price which comprises all my expenses nd profit as well. Looking for your reply. Thank Yo
BC Thakur Says :
Monday, December 21, 2015
We need to send sugar sample to UAE. please let me know what are the documents required for it.
Vipin Solanki Says :
Friday, January 01, 2016
I would like to know the purpose code for inward remittance we get for the samples sent through courier mode as these cost more so we have charged for them. Thank you
Sathish Says :
Friday, January 22, 2016
Now i want to start export and import business so how can i start how much want amount for business. Basically. I'am poor man
hasan Says :
Thursday, January 28, 2016
iwant export frezit machine to south africa zambia sir or madam any body can advice what document needed how can isend
abah anthony from Nigeria Says :
Saturday, January 30, 2016
you are doing a great job giving information on importation exportation business,thanks for that.My challenge is locating a buyer of the product I want to export(hides and skin, leather)
Tarang Mishra Says :
Tuesday, February 09, 2016
I have my chikankaari garment business. I want to sell my articles to foreign clients. Tell me the Complete process.
Friday, February 12, 2016 i want to know the price determination process for the commodity we are exporting i.e. if we are exporting air filters which price 40 rs in india ,if i want to sell it in dubai what price i should keep for the product to attrect the buyers of there?? please reply here or on the given mail id.. thank you ... USEFUL WEBSITE
Rajkumar K Chetnani Says :
Thursday, February 18, 2016
hello we provide a Vegin Quality of HDPE tarpaulin. If anyone want HDPE Tarpaulin so you can contact me on
KengChoon Says :
Tuesday, April 05, 2016
We are exporter coffee powder from Malaysia. We would like to get importer from various countries. Kindly contact us via
Kaashif Says :
Sunday, May 08, 2016
Sir I want to start spices buissness India to UK and other country kindly help me
Vishal Says :
Sunday, June 05, 2016
Hi, we are young and energetic exporters of terry towels of all sizes and quality. Do business with us with an added advantage of experience in mitigating risks. Call us at 8600020606. Cheers!
ashish patel Says :
Monday, June 06, 2016
i want ot start business of ceramic tiles please guide me how to start
Thursday, June 23, 2016
Sir, I want to start export business of handicrafts items such as jute made any type of gift items, bamboo & wood made gift items, clay made jewelry, wall hanging scenery etc. Sir I am totally ignore about export business, so requesting you please guide me how will start this. Thanks.
Dawood Attar Says :
Saturday, June 25, 2016
Please Advice How send sample of product in Saudi Arabia. Ex- furniture,clothes etc..
Shaikh Bilal Says :
Saturday, August 13, 2016
My name is Shaikh Bilal from maharshtra state akola district. I want to sell smoked chicken or cuts of chickens. But I am bigginner, I don't know how to find foreigner chicken buyers. I need small help from your side.
hardik patel Says :
Tuesday, August 16, 2016
It's my dream to do business with other countries. Sir I am doing trading in local market and now I want to step in international market but I have no any knowledge about it. When I read your website articles I got lots of answer of my question. Thank you very much sir I get some new line by reading your articles. But right now I have also some questions that If I want to send my goods out of country then How it's procedure? Which type of insurance policies I should take? How risks can happend with me? And main What is the procedure to send goods out of country?
Tuesday, August 16, 2016
I am sanjib das from kolkata i want to start a new import & export business, but i have no idea in this field. I have some quarries about this like. 1. how to creat international market 2. how to creat buyers? 3. have any organization which are exporting any product.
Chiranjeevi Srinivas Says :
Wednesday, August 17, 2016
I am srinivas from hyderabad. My family was in to traditional shrimp farming. I am interested to export our product to international buyers. I need a mentor who can advise me in starting the business.
Ishaq Says :
Tuesday, August 23, 2016
I am interesting to export dry fruits. Please advise how to go ahead with this business? Few Questions: How to get buyers from international markets? What is the minimum investment needed to start this business? What is the basic things to be done for this business? Please advise asap. Thanks and i really appreciate your time and consideration.
Saeed Ali Says :
Wednesday, September 21, 2016
How can I successfully in exporting garments in USA
harish Says :
Thursday, October 27, 2016
Dear Sir, Please update me the documents to be send along with the samples. Thanks Harsh
spice Says :
Sunday, November 20, 2016
i am from visakhapatnam ,india.i wanted to do small export business of low quantity of spices to abroad.i want your valuable gauidence to do this small business .i had some contacts who want the you please give me the information in detail.thank you sir.
Laura Tran Says :
Wednesday, November 30, 2016
Subj: How to send export samples to foreign buyer? Tips to send samples to foreign buyer Our company is in Vietnam, South East Asia country. We focus on reefer cargoes almost. We usually handle sample shipments ( perishable ) via air but it's more difficult to find the suppliers. We face the problems with costs, operation procedure, ... and finally, our agents system at destination who handle the customs/ delivery to Cnee . Our partner treat this biz as non-value / potential ones. Finally, courier companies refused to carry perishbale sample shipments .
naveen Says :
Monday, December 05, 2016
i need abroad seafoods buyer
Raghu varma Says :
Wednesday, December 07, 2016
Sir I'm from West Godavari,andhra pradesh where do we find these buyers
sunny ogar Says :
Wednesday, December 28, 2016
So greatful to find you.I am a nigerian and so interested in import and export of local food stuff. how do i start and what are the steps and procedure need to be an importer and exporter. Please be kind to brief me on all i need to do to be there.
Muraleeswaran Says :
Monday, January 23, 2017
We are into export of various goods like, beer, leather shoes, processed foods, garments etc. To grab export order, we need to send export samples and especially for leather footwear we need to send very often samples of free of cost, against which he buyer will place the orders. what is the maximum value of samples one can export in a year and is there customs rule that, we cannot export samples more than 50 times in a year and if so under what notification / circular / manual. Pls clarify.
Srinivasan Murugan Says :
Friday, April 07, 2017
I want to start an Export company for exporting RICE business. Is it require to take a TIN no. for that business ? Can i take IEC code without TIN number ?. Pl. Advice me.
Birinder Says :
Tuesday, June 13, 2017
i am continuous reader of your website.As i manufacture two wheeler s spares parts and recently i started export of my items.The problem is buyers shows interest in my products and they asked me for paid sample as i have about 200 items if buyer paid me $200 and said send me sample how can i prepare billing if i do $200 billing then Custom duty will be added how can i can send sample without letting buyer pay custom taxes
Wilfred Sunday Says :
Thursday, June 29, 2017
I want to start exporting agro products such as ginger,bitter kola,garlic,beans,etc to foreign buyers. I am from Nigeria. Please how do I get foreign buyers? Meanwhile, few interested buyers also send me request for quote through some portal whish I don't really have the knowledge to give them my quote. Please How do I reply the request for quote? Please I want you to guide me on how to give them my quotation. Please, anyone can send me the sample of price list quotation to my email: Thanks.
MD.Zakir hossain Says :
Tuesday, July 18, 2017
I have need sum UK.Knit garments buyers.
reza gorzin Says :
Wednesday, August 09, 2017
thanks for your content of your website I Need educational contents of international trade for teching in university. If it possible guide me and send to my emaile address. thanks indeed.
nikul Says :
Friday, September 22, 2017
Hello sir I'm from india I want to sell my valves product all over world But i don't know how So please give me a some tips ane which documents are need for export THANK YOU
Dilshad Says :
Thursday, October 05, 2017
Sir My Name is Dilshad.i am start in Mattel products business.but need buyerr .place contect me .

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