Import clearance procedures for second hand machinery by Indian Customs


How to value second hand machinery by Indian Customs?


Export of second hand machinery to India


How does Indian customs assess the value of second hand machinery? What are the procedures to customs clear for export of second hand machinery to Indian ports? Is Chartered Engineer’s certificate is required by Indian customs for import delivery of used machinery? What is the inspection procedures for import clearance of used machinery? How does Indian customs examine import of second hand machinery? 


The extract of Circular No. 25 /2015 15th October 2015 F. No. 467/34/2006-Cus.V is given under for valuation and clearance of second hand machinery in India:

Valuation on import of used machinery, customs clearance proceduresThe Board has received representations from other Ministries, trade bodies and traders regarding issues arising from the interpretation of Board's circular no. 4/2008 - Cus dated 12th February 2008. The circular requires that field formations rely upon a chartered engineer's inspection report while valuing imports of second hand machinery and that inspection/appraisement reports issued at the port of loading should be accepted. The circular also states that there is no need to specify the agencies whose certificates alone would be accepted. It has been ascertained from field formations that the present practice in this regard is that if an importer produces a chartered engineer's appraisement report issued at the load port, with the ingredients indicated in para 8 (a) of the circular 4/2008-Cus, the same is being accepted by Custom Houses. Also, appraisement /inspection reports prepared by pre-shipment inspection agencies in India, which have been notified by DGFT, are also being accepted by the Custom Houses. However, if the report produced by the importer does not contain information mandated in the circular 4/2008-Cus dated 12th February 2008, the importer is advised to select any chartered engineer, empaneled by the Custom House, for inspection / appraisement of the second hand machinery. In this regard, consultations have also been held with DGFT, DIPP, Trade Associations (Oil, FICCI, ASSOCHAM, BCHAA and others)


After due consideration of the suggestions and concerns put forth the Board has decided to issue the following guidelines for valuation of imports of second hand machinery:

Where used second hand machinery is sold for export to India and the sale meets all of the requirements set out in Customs Valuation (Determination of Value of Imported Goods) Rules 2007, the price paid or payable for the goods is to be used as the basis for determining the assessable value.

However, it is frequently the case that as part of an arrangement, separate from the contract of sale, the second hand machineries are reconditioned, refurbished, modernized, or otherwise improved prior to their importation into India. In such situations, there is a change in the condition of the goods brought about prior to their importation. Similarly, other costs such pre-shipment inspection, dismantling and crating charges may be incurred by the buyer after the sale of the goods.

Costs of all such elements need to be determined for the purpose of arriving at the value under section 14 of the Customs Act. Thus, there may be instances where the requirements of Rule 3 of the Valuation Rules are not met, in which case, the value for imposition of duty must be determined under one of the subsequent methods of valuation applied in sequential order.

In view of the nature of goods, there may be certain difficulties in applying Rule 4 or 5 of the CVR, 2007. These difficulties arise from the fact that the goods being valued are used second hand machinery, and it may be difficult to find data relating to sales of such goods to India, which could be considered identical or similar and meet all the requirements of Rule 4 and 5 of the CVR, 2007.

Similarly, application of Rule 7 of CVR, 2007 where under goods being appraised are valued on the basis of subsequent sales of identical or similar goods in India, may also not be possible because the goods being appraised are imported for use rather than for resale. The difficulty of finding such sales of goods which could be considered identical or similar to the goods being appraised, may preclude the application of this method.

Under Rule 8 of the CVR, 2007, goods are valued using the computed value method which is based, among other things on the cost of production of the goods being appraised plus an amount for profit and general expenses. However, since used capital goods are not manufactured as such, viz, as old and used machinery, it is not possible to calculate assessable value based upon the cost of production.

It follows that in cases where used capital goods cannot be appraised under Rule 3, and where there may be difficulty in applying Rules 4 to 8 of the CVR, 2007, the proper officer may be required to apply the residual method under Rule 9 so as to factor condition, depreciation, refurbishment, charges of disassembly & packing and any expenses incurred by way of pre-shipment inspection agency charges etc

Given the nature of challenges in computing the value of second hand machinery under Rule 9. and the need to ensure that the approach applied reflects commercial reality and results in a value which is fair, and is arrived through uniform processes by all custom houses, it is felt that it is necessary to obtain inspection I appraisement reports from qualified neutral parties.

For this purpose, the Board has decided that Inspection I Appraisement Reports issued by Chartered Engineers, or their equivalent, based in the country of sale of the second hand machinery shall be accepted by all Custom Houses. For the purposes of uniformity, the format in which inspection/appraisement reports shall be prepared by the Chartered Engineer is annexed to this circular. In the event that an importer does not produce an inspection/appraisement report in the prescribed format from the country of sale, he shall be free to engage the services of inspection agencies notified as per HBoP 2015-20. In case the agencies notified in the HBoP not being at the port of import, the importers will be free to select any Chartered Engineer from those empaneled by the Custom House of the port of import.

No Custom House shall require any importer to have an inspection I appraisement report of second hand machinery from a particular Chartered Engineer. The importer shall be free to select any chartered engineer, empaneled by the Custom House for the respective class of goods, if so required.

To sum up, the following guidelines shall be followed:

a). All imports of second hand machinery I used capital goods shall be ordinarily accompanied by an inspection I appraisement report issued by an overseas chartered engineer or equivalent, prepared upon examination of the goods at the place of sale.

b). The report of the chartered engineer or equivalent should be as per the Form A annexed to this circular.

c). In the event of the importer failing to procure an overseas report of inspection  appraisement of the goods, he may have the goods inspected by any one of the agencies in India, as are notified by the DGFT under Appendix 2G of the HBoP 2015-20 and Aayat Niryat Forms to FTP 2015-20, as amended from time to time (para 2.59 of Handbook of Procedures 2015-20 refers).

d). At customs stations where agencies notified by DGFT are not present, importers may continue to avail of the services of locally empaneled chartered engineers.

e). In cases where the report is to be prepared by the agencies in India notified by DGFT or the chartered engineers empaneled by Custom Houses the same shall be in the Form B annexed to this circular.

f). The value declared by the importer shall be examined with respect to the report of the chartered engineer Similarly, the declared value shall be examined with respect to the depreciated va,ue of the goods determined in terms of the circular No. 493/124/86-Cus VI dated 19/11/1987 and dated 4/1/1988. If such comparison does not create any doubt regarding the declared value of the goods, the same may be appraised under rule 3 of the CVR, 2007. If there are significant differences arising from such comparison, Rule 12 of the CVR, 2007 requires that the proper officer shall seek an explanation from the importer justifying the declared value. The proper officer may then evaluate the evidence put forth by the importer and after giving due consideration to factors such as depreciation, refurbishment or reconditioning (if any), and condition of the goods, determine whether the declared transaction value conforms to Rule 3 of CVR, 2007. Otherwise, the proper officer may proceed to determine the value of the goods, sequentially, in terms of rule 4 to 9.

This circular supersedes circular 4/2008-Cus dated 12th February 2008.

Detailed Circular No. 25 /2015 15th October 2015 and annexures for import and export customs clearance procedures for second hand machinery is attached here in pdf format:


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Amit: Dear all, I want to buy second hand CNC machine from USA. I don't have any import licence, please suggest how can I import this machine. Thanks


Ashwani kumar: i want to import used copiers from europe

Krishna Mohan: We want to Import used and reconditioned cleaning equipment from EU and USA. Can someone guide us the total procedure. Also we need to know if these machines can be Imported through and Indian Seaport

Kumar: hi is it lawful to bring used machine into India through air unnoticed and use the machine here in India?

Lokesh Aggarwal: Want to have discussion on good which is declared by siib as old and which is actually new

fiaz: As i am a Qatar Returner as a Mechanical Engineer but now I am in my own country India. Now I want to start my own bussiness with small scale as a export bussiness with very small scale. I wrote this mail only for good guidance becouse there so many froud consulting agencies also so i didn't reply them.

shravan: Greetings. I saw your article on "". I intend to purchase a used machinery from Shanghai. I someone to vet the pro forma invoice and safeguard my interest. We also wants to know how it should be legally executed in china so that in case of any dispute, he can claim the money back. The proposed date of execution is 14.12.2019. The value of the said used machinery is 360000 USD. I would also like to bring it to your notice that there are Four parties to the transaction i.e 1. Used machinery owner 2. Sales Agent 3. Import and export company who are selling the machinery to us 4. Our client the buyer Eskay Cartons Pvt Limited, represented by Mr. Shravan (CEO) contact: 09500069875 My opinion on the agreement is that institutional arbitration should be amended to a less spending mechanism.

Dariusz Modlinski: G'Day, I am not familiar with the import laws of India. Can anyone help me? I have only one question, Will there be any regulations limiting the age of imported machines to India in the near future?

ranga: I take care of import and export at our company. I got your email I'd from your website. Your website is so useful, and we get a lot of information about import and export easily. Big thank you for your selfless service. We are software develop company and recently DSIR has recognized us as R&D centre, thus I understood that we can import goods from other countries duty free mode, however I am not sure whether we can import used/second hand goods. Please guide me whether we can import second hand goods from related parties or clients for testing purpose as samples.

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