Scheme of Transport assistance from APEDA and guidelines on procedures to claim



October 28, 2015
Revised Procedure for grant of Transport Assistance against export by air and sea
with effect from 1st November 2015 to 31st March 2017
Dear Sir,
In continuation to our earlier circular No. APEDA/TAS/2014-15 dated 22nd September,2014
inviting application from registered exporters under Transport Assistance Scheme. APEDA
further invites application from the registered exporters of identified Horticulture Products,
Processed Food, Poultry and Dairy products with effect from 1st November 2015 to 31st March
The exporters are hereby advised to submit the Transport Assistance applications on line with
scanned copies of requisite documents as per the enclosed notification. APEDA would receive
and process the applications for verifications and disbursements as per the
procedures/guidelines prescribed in the notification. It is mandatory for an applicant to file the
application electronically only on APEDA website, Submission of applications
in physical form would not be accepted by APEDA for exports made from 01.11.2015 onwards
Yours faithfully
S.S. Nayyar
General Manager
Copy for circulation:
1) Exporter’s Associations
2) Notice Board, APEDA Head Quarter
3) All regional offices
4) AGM (PR) for notification in APEX
Govt. of India vide its Order No. 1/4/2012-EP(Agri IV) dated 23.12.2013, has approved the Scheme for the
grant of Transport Assistance for Export of identified Horticulture, Processed Food, Poultry and dairy products
as contained in Point No. 23. The benefit will be available for export made during the period from 01/01/2014 to
31/3/2017. The revised procedure and terms and conditions for claiming transport assistance for the export made
w.e.f. 01.11.2015 will be as under:-
1) Exporters should claim transport assistance on shipment basis. One single application should be made
for shipments made during one month i.e. 1st to end of the calendar month. However, in exceptional
cases maximum of four applications may be made for one month.
2) It is mandatory for an applicant to submit the application in APEDA web site
( giving all the information about the shipment. The User ID and Password
for entering the application shall be the same as already provided by APEDA for online applications.
3) All claims for shipment made within a month should be bunched together along with scanned copies of
mandatory documents and submitted electronically as a single application. Submission of applications
in physical form would not be accepted by APEDA for exports made from 01/11/2015 onwards.
4) The applicant has to apply for eligible products with valid HS code mentioned in the online shipping
bill received from Central Board of Excise and Custom (CBEC). The online system would not allow
the application to be filed in case the HS code mentioned in EP copy of shipping bill (hard copy)
available with the exporter does not match with the HS code mentioned in APEDA website for eligible
items ( ).
5) The applications received shall be considered on first come first served basis, based on the date of
online submission of application together with the scanned documents subject to availability of funds.
Non-submission of scanned copies of following documents online as per clause 6 and 24 (FOB shipments)
shall result in non-acceptance of claim application by APEDA and shall be rejected.


6) Online documents required and related requirements

Online applications should be accompanied with the following documents scanned from the originals:
a) Bank certified Commercial Invoice
b) In case of sea shipment Bill of Lading
c) Freight Invoice from shipping company/freight forwarding agent
d) Bank Realization Certificate (BRC)/E - BRC
7) For availing inland freight assistance in reefer container, factory stuffing report and
inland freight invoice is required. If these documents are not submitted online,
inland freight assistance shall not be paid.
8) Alterations in the documents, if any, should be authenticated by Airlines / Shipping Lines / Customs
Authorities / Other Authorities as the case may be. Any correction not authenticated by the issuing
authority shall be considered as discrepancy.
9) In case of sea shipments, the basic freight and in case of air shipments total freight would be
considered for calculation of Transport Assistance.
10) The freight invoice must clearly indicate various components like basic freight, BAF,CAF etc.
otherwise Transport Assistance will be calculated with a predetermined cut as per Annexure-I
11) The items exported along with their respective quantities should be individually
mentioned on the invoice and the shipping bills along with valid HS Code no. mentioned in APEDA
12) The Shipping Bill / Bill of Lading / Airway Bill as well as the Invoice must clearly indicate the HS
code, number of their packages / cartons along with the net and gross weight of each eligible item
Other Applicable Conditions
13) Transport assistance shall be paid only to the exporter effecting shipments and not to any other party
i.e. the exporter whose name appears on the documents as the exporting party.
Penalties on Late submission and Rejection
14) In case of delay in submission of application beyond the prescribed dates mentioned in Annexure II, the
following penalties shall be imposed:
Period of Delay Penalty cut in % of
Assistance admissible
a) Applications received after prescribed date 5%
but within 30 days from the prescribed date
b) Applications received from 31 to 60 days 10%
of the prescribed date.
c) Application received from 61 to 90 days 20%
of the prescribed date.
d) Application received after 90 days of the Total Rejection
prescribed date shall not be accepted
15) In case of export oriented units (EOUs), submission of TAS claims has been allowed up to 270 days
only as per the Foreign Trade Policy (Para 6.12, chapter - 6) instead of 180 days. In such cases there
would be no relaxation for late submission and penalty as applicable in normal cases shall be imposed.
The conditions of first and second re-submissions for EOU’s would be same as provided in the
16) In case of any discrepancy advice has been sent, the re-submission of application shall be done at the
same office of APEDA where the application was filed:
a) A maximum of two re-submissions are permissible.
b) First re-submission - 60 days from the date of issue of discrepancy advice.
c) Second re-submission - 30 days from the date of issue of second discrepancy
d) FIFO method will be followed based on date of receipt of online re-submission
e) If discrepancies are not rectified within the stipulated time as per b) & c)
above then the cases shall be closed automatically by the online software.
For every resubmission due to discrepancies found, an additional penalty of 1% on
the amount of Assistance pertaining to that submission, shall be levied over
and above the penalty for delayed submission.
17) The processing charges and applicable service tax as decided by the Govt.
would be applicable. Currently the processing charges are 5% of the total
amount paid to exporter by APEDA and service tax is 14% on the processing
18) In case of any disputes the matters relating to interpretation of any of these
clauses will be referred to Ministry of Commerce, Govt. of India, whose decision
shall be final and binding.
19) In the event of any false claims being lodged, intending/attempting/succeeding in
drawing subsidy without entitlement, APEDA shall refer the case to the Govt. for
necessary penal action.
20) The transport assistance shall be released only after verification of the
documents as contained in this notification and after verification of details
and relevant documents as may be required by APEDA.


21) APEDA reserves the right to cross check the facts submitted by exporter, directly

with customs, airlines, shipping lines, freight forwarders and any other
institution / office as it deems fit including calling for the original documents
from the exporter.
Applicability for Transport Assistance
22) The norms for TA calculation are as follows:
TA Norms for Exports by Air
Least of:
10% of FOB Value
25% of Freight
Specific rate (Rs. per kg)
TA Norms for Exports by Sea
For eligible products exported
in non-reefer containers
For eligible products exported in reefer containers
Least of:
Least of:
10% of FOB value 10% of FOB value
25% of Basic Ocean Freight 33% of Basic Ocean Freight (inclusive of inland
freight in reefer containers & basic ocean freight)
(see note below)
Specific rate (Rs. per kg) Specific rate (Rs. per kg)
* Note: Inland freight by Reefer container (from factory to port) will be included in the
freight norm used for TA calculations subject to the following conditions:
(1) The reefer container is factory stuffed (i.e. inland movement from factory to port is by
reefer container truck).
(2) Copies of the excise and customs bonded seal (for inland movement) are included with
the TA claim.
(3) The total quantum of TA does not exceed 50% of the ocean freight.
The specific per kg. rate for transport assistance by air and sea are indicated in the
Annexure-III. Details of countries of various regions are indicated in Annexure –IV.
Transport Assistance shall be payable on the basis of gross weight for both air and
sea shipments.
23) Eligible items and permissible destinations for air / sea transport assistance are
listed below:
A. By Air
Eligible Products/Item Destinations M inimum FOB
Value (Rs/Kg.) for
Fresh Cut Flowers/ Bouquets
– see Note (1) below
All Destinations except
neighboring countries
Live Plants and Bulbs 100
Tissue Culture Plants 2000
Fresh Fruits
Fresh Fruits excluding Mango
and Grapes
All Destinations except
neighboring countries
Grapes All destinations except
neighboring countries, EU
and Middle East Countries
Mangoes 30
Fresh Vegetables
Fresh Vegetables (including organically
grown vegetables and mixed vegetables
excluding fresh Mushrooms)
All Destinations except
neighboring countries
Fresh Mushrooms 35
Poultry Products
Hatching Eggs (including SPF eggs)
All Destinations except
neighboring countries
Fresh Culinary Herbs
Fresh Culinary Herbs – see Note (2) below All Destinations except
neighboring countries
Animal Products
Sheep Casings
All Destinations except
neighboring countries
Note: (1) Fresh cut flowers/ Bouquet of fresh flowers include all types of flowers
including roses, gerbera, chrysanthemum, eryngium, hypericium, fragrant indigenous
flowers (champa, chameli, mogra etc.), summer flowers, gossipium, lizianthus, carnations,
marigold, tubercose, heliconias, anthuriums, lilies, cut foilages, potted plants, decorative
floral items/bouquets etc.
(2) Only for culinary herbs exported in fresh form and under APEDA’s list of Scheduled
By Sea
Eligible Products/Item Destinations M i n i m u m FOB
Value (Rs/Kg.)
for eligibility
Fresh/ Chilled Fruits
Fresh Fruits excluding Mango
and Grapes
All Destinations except
neighboring countries.
Grapes All Destinations except
neighboring countries, EU
and middle east countries


Mangoes 30
Fresh/ Chilled Vegetables
Fresh/ Chilled Vegetables (including
organically grown vegetables and mixed
All Destinations except
neighboring countries.
Processed Vegetables
(1) Preserved Vegetables (Acetic Acid/
Vinegar/ Brine) (including Gherkins
prepared and preserved, Onions in Acetic
Acid and Potato Flakes/ Powder but
excluding Pulses)
All Destinations except
neighboring countries.
(2) Dehydrated Onion & Garlic
(3) Pickles/ Chutneys ( Fruits or Vegetables
or mixture of Fruits and Vegetables)
(4) Mushrooms Prepared/ Preserved 50
(5) All processed Vegetables in Frozen/ IQF
Processed Fruits
(1) All Processed Fruit Preparations
(Excluding squashes, juices and pulps)
All Destinations except
neighboring countries.
(2) Fruit Squash 60
(3) Fruit Juices 60
(4) Fruit Pulps 60
Processed Food
Ready to Eat/ Cook Curries/ Meals and
Snack Foods in Consumer Packs
All Destinations except
neighboring countries.
Poultry Products
Table Eggs
All Destinations except
neighboring countries.
Eggs not in Shell Dried/Cooked)/ Whole Egg
Egg Yolk Dried/ Egg Yolk Powder 200
Frozen Poultry Meat and Processed Poultry
Dairy Products
Milk powder (Whole & Skimmed)
All Destinations except
neighboring countries
Cheese (in all forms) including in reefer
UHT milk 40
Ice-creams (including frozen desserts) 70
Fresh Cut Flowers – see Note (1) below All Destinations except
neighboring countries
Dried Flower 75
Medicinal Plants
Medicinal Plants - see Note (2) below All Destinations except
neighboring countries
Note: (1) Fresh cut flowers/ Bouquet of fresh flowers include all types of flowers
including roses, gerbera, chrysanthemum, eryngium, hypericium, fragrant
indigenous flowers (champa, chameli, mogra etc.), summer flowers, gossipium,
lizianthus, carnations, marigold, tuberose, heliconias, anthuriums, lies,
cut foliage, potted plants, decorative items/ exotic flowers, etc.
(2) Only for Medicinal Plants falling under APEDA’s list of Scheduled products.
24) If the e xport has been done on FOB basis with the transport cost paid on
delivery by the importer, then the cost paid for transport shall be considered for
transport assistance calculations on submission of scanned copies of following
a. Bank certified commercial invoice
b. In case of sea shipment bill of lading
c. Freight invoice raised on the importer by the airlines /shipping company /
their agent based in the importing country mentioning the number of airway bill
/bill of lading for the freight paid on the said export consignment duly
attested/certified by the importer with seal. The freight invoice shall give breakup
of basic ocean freight, BAF, CAF etc. In case the applicant fails to provide
separate details, a pre-determined cut as mentioned in Annexure-I will be
applied towards BAF, CAF etc.
d. Bank Realization Certificate (BRC)/ E - BRC
Applicability for Sea Transport Assistance


25) Eligible items and permissible destinations f o r sea transport assistance are

listed in Point No. 23.
26) The freight charges for surface transportation in the destination country for the
items eligible for transport assistance under this scheme will not be eligible for
transport assistance. However, inland freight assistance within India in case of
transportation by reefer container would be provided upon submission of factory
stuffing report and inland freight invoice. If these documents are not enclosed,
inland freight assistance shall not be paid.
27) APEDA will have right to recover from export or beneficiary any payment made in
excess of the eligible claim of the exporter or beneficiary.
Annexure I
1 AFRICA 70.00
3 EUROPE 61.00
6 NORTH ASIA 63.00
8 SOUTH ASIA 71.00
1st to 30th November2015 28th May 2016
1st to 31st December2015 28th June 2016
1st to 31st january2016 29th July 2016
1st to 28th February2016 26th August 2016
1st to 31st March2016 27th September 2016
1st to 30th April2016 27th October 2016
1st to 31st May2016 27th November 2016
1st to 30th June2016 27th December 2016
1st to 31st July2016 27th January 2017
1st to 31st August2016 27th February 2017
1st to 30th September2016 29th March 2017
1st to 31st October2016 29th April 2017
1st to 30th November2016 29th May 2017
1st to 31st December2016 29th June 2017
1st to 31st january2017 30th July 2017
1st to 29th February2017 27th August 2017
1st to 31st March2017 27th September 2017
Annexure - III
A. Specific TA Rates for Exports of Eligible Items by Air
Destination Specific TA Rate (Rs. Per kg)
For all eligible
except Fresh Cut Flowers
Fresh Cut
Europe 17 30
Africa 15 30
Middle East 7 10
CIS Countries 7 12
South East Asia 7 12
Far East & North Asia
(including China Japan)
18 30
North America (USA, Canada
& Mexico)
25 45
Central America & Caribbean 25 45
South America 25 45
Australia & New Zealand 18 34
B. Specific TA Rates for Exports of Eligible terms by Sea
Destination TA Rate ( Rs. Per kg)
Reefer Container Non-Reefer
Europe 6.0 1.5
Africa 6.0 1.5
Middle East 3.0 1.0
CIS Countries 6.0 1.25
South East Asia 3.0 1.0
Far East & North Asia
(including China Japan)
6.0 1.25
North America (USA, Canada
& Mexico)
8.0 2.5
Central America & Caribbean 8.0 2.5
South America 8.0 2.5
Australia & New Zealand 6.0 1.25
Note: Individual countries for each destination are mentioned at Annexure – IV
Annexure IV
Destinations as per APEDA circular and individual countries belonging to them
Region Countries
Europe Albania, Andorre, Austria, Belgium, Bosnia-
Herzegovina, Bulgaria, Croatia, Cyprus Czech
Republic, Denmark, Estonia, Finland, France, Greece,
Germany, Hungary, Iceland, Ireland, Italy, Latvia,
Liechtenstein, Lithuania, Luxembourg, Macedonia,
Malta, Monaco, Netherlands, Norway, Poland,
Portugal, Romania, Serbia & Montenegro, Slovak
Rep, Slovenia, Spain, Sweden, Switzerland,
Ukraine, United Kingdom, Vatican City
Africa Algeria, Angola, Benin, Botswana, Burkina Faso,
Burundi, Cameroon, Central African Rep, Chad,
Comoros, Congo D. Rep, Congo P Rep, Djibouti,
Egypt, Eritrea, Ethiopia, Equatorial Guinea,
Gabon, Gambia, Ghana, Guinea, Guinea Bissau, Ivory
Coast, Kenya, Lesotho, Liberia, Libya, Madagascar,
Mali, Malawi, Morocco, Mauritius, Mauritania,
Mozambique, Namibia, Niger, Nigeria, Rwanda,
Senegal, Sudan, Tunisia, Sierra Leone, Seychelles,
Somalia, South Africa, Swaziland, Tanzania Rep, Togo,
Tunisia, Uganda, Zambia, Zimbabwe
West Africa Angola, Benin, Burkina Faso, Cameroon, Cape
Verde (republic), Cote d’Ivoire, Equatorial Guinea
Gabon, Gambia, Ghana, Guinea, Guinea-Bissau,
Liberia, Mali, Mauritania, Niger, Nigeria, Senegal,
Sierra Leone, Togo
Middle East Afghanistan, Bahrain, Iran, Iraq, Israel, Jordan,
Kuwait, Lebanon, Mongolia, Oman, Qatar, Saudi
Arabia, Syria, Turkey, U.A.E., Yemen
CIS Countries Armenia, Azerbaijan, Belarus, Georgia , Moldova ,
Russia, Ukraine, Uzbekistan, Turkmenistan,
Tajikistan, Kyrgyzstan, Kazakhstan
South East Asia Brunei Darussalam, Cambodia, Indonesia, Laos,
Malaysia, Philippines, Singapore, Thailand,
Far East and North Asia
(including China and Japan)
China P Rp, Hong Kong, Japan, Korea Dp Rp,
Korea Rp, Taiwan
North America Canada, USA , Mexico
Central America & Caribbean Belize, Costa Rica, Cuba, Guatemala,
Honduras, Panama, West Indies, El Salvador
South America Argentina, Bolivia, Brazil, Chile, Colombia, Ecuador,
French Guana, Guana, Paraguay, Uruguay, Peru,
Suriname, Venezuela
Australia and New Zealand Australia , New Zealand, Papua & New Guinea, Fiji
Neighboring Countries
Bangladesh, Bhutan, Maldives, Nepal, Pakistan,
Srilanka, Myanmar.


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ronack: I want your help and direction in the following matter: 1. I need to import a mushroom tissue culture from Belgium for mushroom farming, and the company has agreed to provide a Phytosanitary certificate for the same. But they need an Import Permit Number. How do I generate one? Do I need an Import Permit Number for my consignment as it is a very very small one, only 150 grams in weight. 2. Do I have to apply for Import Permit first and then Import Release later? Or do I simply apply for Import release only? Please advise as I am very confused

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