Meaning of term Electronic records under GST

What is Electronic records under GST


Electronic Records

The details about Electronic records are explained here. 


Electronic records means records maintained in electronic form

Under GST all indirect taxes (excise, VAT, service tax) will get subsumed into one GST, thus reducing the number of accounts required to be maintained.

The following requirements have been prescribed for maintenance of records in electronic form.

  • Proper electronic back-up of records
  • Produce, on demand, the relevant records or documents, duly authenticated, in hard copy or in any electronically readable format

Records to be maintained by owner or operator of godown or warehouse and transporters: The transporters, owners or operators of godowns, if not already registered under the GST Act(s), shall submit the details regarding their business electronically on the Common Portal in FORM GST ENR-01. A unique enrolment number shall be generated and communicated to them. A person in any other State or Union territory shall be deemed to be enrolled in the State or Union Territory.

Every person engaged in the business of transporting goods shall maintain records of goods transported, delivered and goods stored in transit by him and for each of his branches. Every owner or operator of a warehouse or godown shall maintain books of accounts, with respect to the period for which particular goods remain in the warehouse, including the particulars relating to dispatch, movement, receipt, and disposal of such goods. The goods shall be stored in such manner that they can be identified item wise and owner wise and shall facilitate any physical verification or inspection, if required at any time.

Following are the three types of ledgers to maintained by every tax payer in their dash boards in GST common Portal

  • Electronic Cash Ledger
  • Electronic Credit Ledger
  • Electronic Liability Ledger

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