How to prepare GST tax Invoice?

Contents of GST Tax invoice

GST Tax invoice


This post explains about the method of preparing GST Tax Invoice, Contents of GST invoice, process on how to make a GST Tax Invoice etc.

An invoice is prepared under a sale transaction. If any sales occur, invoice is issued by seller to buyer. The details of seller and buyer with registration number if any, details of sales and other information are mentioned in a sale Invoice.

How to prepare GST tax InvoiceHowever, if a Tax Invoice is required to be prepared, such Tax Invoice is issued based on the guidelines of tax authorities.

GST Tax invoice is prepared based on the guidelines of GST Law. According to GST Law of India, subject to rule 5, a tax invoice referred to in section 23 shall be issued by the supplier containing the following details: -

1. Name and address of the supplier who supplies goods or/and services: Here, the name and address of the supplier is mentioned. Normally, the registered office address is mentioned. However, if the supplier has offices in different states and supplies, the address mentioned for such GST registration address may be mentioned.

GSTIN number of the supplier: Registration number of GST, GSTIN must be mentioned on GST Tax Invoice. This number is a prime evidence that the supplier has registered with GST. The GST authorities can verify the details at any point during supply or post supply about such supply by referring GSTIN number. If such supply has not been uploaded by supplier, necessary measures can be taken easily by verifying GSTIN number.

3. GST Tax Invoice Number
: Usually, invoice is prepared with consecutive invoice number. Here, in GST Tax Invoice also, a consecutive serial number containing only alphabets and/or numerals, unique has to be mentioned on invoice. The basic principle on how to prepare an Invoice has to be followed under GST Tax Invoice also. For example, if GST invoice is named with numeric number (only numbers) or alphanumeric (numbers and alphabets) it should be unique. Means, same number should not be similar to another one. Consecutive numbers are allotted to each invioce number as per time of issue of invoice.

Date of GST Invoice: Usually, GST number is provided based on the time of issue. So date of GST Tax invoice also is required to be given as per the time of issue (date of issue).

5. Recipient Details in GST invoice: Name, Address and GSTIN number, and the address of delivery, along with the name of State and its code, if such recipient is unregistered and where the taxable value of supply is fifty thousand rupees or more

6. HSN code or SAC code in GST Invoice: HSN code means Harmonized System Number code and SAC code means Service Accounting Code number. You may click here to find HSN code of your product. This Link explains and lists about SAC code. Please click the said links to get your HSN code or SAC code of your commodity. The HSN code or/and SAC code has to be mentioned in GST invoice which helps to classify goods to compute GST as per slab fixed by the authorities.


7. Description of Goods or Description of Services: If goods are supplied, the description of such goods are mentioned in GST Invoice. In case of service supplies effected, the details of such service is mentioned in GST invoice.

8. Quantity to be mentioned in GST Tax Invoice: Another content in GST Invoice is quantity of goods or services. Unit of quantity also may be mentioned in GST Invoice. This information is same as Sales Invoice normally mentioned.

9. Value of Goods or services, total in GST invoice: Total value of goods or/and services is mentioned same as normal Sales Invoice.

10. Taxable value of goods and/or services in GST invoice: This information is important in a GST Invoice. Here, out of total value of goods or services, the amount taxable under GST Law has to be separately mentioned to compute and pay GST. So, both total value of sales and taxable value of sales have to be separately mentioned in GST Tax Invoice. If total value of sales and taxable value of sales, both can be mentioned as same by mentioning both in GST invoice. If any discount or abatement, such amount can be accounted before mentioning total value of sales.


11. Rate of GST Tax in GST Tax Invoice: The rate of GST is required to be declared when issuing GST Tax Invoice. Either CGST and SGST or CGST and IGST can be mentioned in such Tax Invoice depends upon the nature of transaction whether interstate supply or intrastate supply of goods and/or services.

12. Amount of GST charged: Once after computation of GST, such amount of GST imposed in respect of taxable goods or services need to be mentioned in GST Tax Invoice. Such amount of GST derived is mentioned separately as IGST, CGST and SGST wherever applicable.

13. In case of Interstate supply of Goods and Services: Place of supply along with the name of State, in case of a supply in the course of inter-State trade or commerce need to be mentioned in GST invoice.

14. Place of Supply in GST Tax Invoice: If place of delivery differs from place of supply of goods or/and services, such place of delivery has to be mentioned in GST Tax Invoice.

Tax payable on reverse charges:
When preparing GST Invoice, if GST is payable on reverse charges, such information about ‘GST PAID ON REVERSE CHARGES’ has to be mentioned in GST Invoice.


If Revised Invoice: If GST Invoice is a revised one, such information has to be clearly mentioned as “REVISED INVOICE” in GST Tax Invoice. Normally, the Invoice Number remains same as previously issued Original Invoice with changes in contents of Invoice. If any changes in Invoice number and date such information also to be mentioned.


If Supplementary Invoice: If GST Invoice is supplementary Invoice to previously issued Invoice, the word “SUPPLEMENTARY INVOICE to Invoice number… dated ….” has to be mentioned in GST Tax Invoice.


18. Signature of the Supplier or his authorized representative: A GST Tax Invoice has to be signed by the supplier or his authorized signatory. The signature can be a digital signature also as per the guidelines of GST authorities.

The above information explains on how to prepare a GST Invoice. The above post about issue of GST Invoice also describes the tips to prepare a GST tax invoice, contents to be mentioned in a GST Tax Invoice, and other guidelines to fill each column of GST Tax Invoice.

 Share below your views about this post on guidelines to issue GST Tax Invoice. 


Related Information links:

Click here to know GST rate on Goods and Services

GST Exemption list of goods and services

Find HSN number or Service tariff code for GST

GST registration guidelines

Indian GST Laws

How to export your goods?

GST Invoice for Export purpose  

When to issue GST Invoice in India  

How many copies of GST Tax Invoice to be issued?  

GST Invoice Reference number  

How to prepare Bill of Supply under GST? 

How to prepare a Supplementary tax invoice?

Can a Tax Invoice be revised under GST Law?  

Credit Invoice on Taxable supply of GST  

Input Service Distributor’s GST Invoice  

GST Invoice of Financial institutions  

GST Invoice of a Transport Company  

GST Tax Invoice of a Passenger Transporter

Procedure for obtaining Registration number of GSTIN
Procedures to get GST Registration number for IT exempted proprietorship firms.
Process of application for registration under GST Act to obtain GSTIN
Different application Forms for registration under Goods and Service Tax Act (GSTIN)
Application for registration under GST Act to obtain GSTIN
GST registration and returns filing procedures for PSUs and Government entities
Re-registration of GST, Goods and Service Tax.
Cancellation of registration of GST
All about registration of GST in India, FAQ
Cancellation of GST Registration in India, FAQ
Can a person without GST registration claim ITC?
Why separate Registration of GST in each state in India, for each business.
Latest date to file GST registration in India
Procedures to obtain GST registration for non-resident taxable person
Is digital signature option available under registration of GST in India?
Advantages of GST registration in India
Who has to obtain GST registration in India?     
Does GST registration number of my firm change time to time in India?

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mohd parvez: sir we are thankful for your valuable articles

anilkumar: I want to know the bill format of resale in my home state after interstate purchase & the minimum % of profit.

suresh: Hi I am an unregistered seller as my sales turnover is below 20 lakhs. I am selling clothes to customers. Do i need to mention customer details like name , address in each sales bill or is it enought to mention sales bill no and the amount. I did not mention customer details before gst. is this correct? And do i need to mention customer details now (after gst jul 1) Thanks

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