How to export goods, step by step information

 

Step by step process to export goods

 

There are three stages of export procedures for export in general.  They are:

Export Registration process in Exporting country

Export Customs procedures in Exporting country

Documents required exporting from Exporting country

 

Export Registration process in Exporting country

 

 

If you need to export goods or services, a onetime registration procedure is being completed in most of the countries.  Such export licence may be obtained from concerned government department if required in the Exporting country.  

 

Usually, for exportation of goods from Exporting country, a onetime export registration to act as an Exporter/Importer is sufficient. However, if restricted items are exported, separate export licence may be required in Exporting country to export such restricted goods.   There is separate government agency in Exporting country that handles and regulates such specific products who issue export license or export permit.  However, specific license to export goods is required for certain specific goods restricted to export based on trade policy of respective exporting country.  Categories of products classified under freely exportable, restricted to export and prohibited to export are published time to time. The products under   Prohibited list of goods are not permitted to export which may be referred the official website of Exporting country.

 

Export Customs procedures in Exporting country

 

Customs clearance procedures in Exporting country for export

 

This piece of information explains about export customs clearance procedures in Exporting country.  The information details on how to export goods from the Exporting country port to other overseas destination.

 

After goods packed for export, necessary export customs clearance documents required by Exporting country’s load port customs are prepared.  Invoice cum Packing list and other required export documents for Exporting country’s customs are arranged before movement of export cargo to Customs port of the country.   The export documents are filed with Exporting country customs electronically.  The cargo is moved from Exporters location to customs location where international carriers are also operated.   The export cargo is unloaded at Exporting country’s customs bonded area under  the control custodian of cargo.   The handling of export cargo at export port location is operated by such custodian in Exporting country.

 

Once export process is completed by Exporting country’s customs for export, necessary permission is given by customs authorities to move export cargo.  Necessary export inspection procedures by Exporting country’s customs authorities are undertaken wherever required.

 

 

Documents required to export from Exporting country

 

Apart from basic documents, the documents required for export from Exporting country is based on the product exporting from Exporting country, multilateral, bilateral or unilateral trade agreements, and other trade policies of Exporting country government.  The export documents required in Exporting country also depends up on the nature of goods exporting (General goods, Personal effects, Dangerous goods, Livestock etc.), regular trade policy of Exporting country Government,   specific goods exporting from Exporting country (Arms and ammunition, health products, food products, chemicals etc.)

 

However, the following documents required to export goods from Exporting country in general:

 

Export Customs clearance documents required in Exporting country

 

Customs Entry document: (specified by Exporting country customs) prepared by exporter’s customs broker or exporter.

Customs bond if applicable for specific goods exporting  to claim import benefits from Exporting country government.

Legal Undertaking (LUT) if applicable to claim export benefits from Exporting country government or to export specific products to meet government requirements and obligations.

Customs declarations wherever applicable:  Exporting country’s export customs clearance declarations as per specified format of Exporting country’s government.

Export Licence if applicable to be obtained from government agency of Exporting country.

Purchase order or Letter of Credit between Exporting country’s exporter and overseas buyer of goods.

Commercial Invoice cum packing list issued by seller of goods

Certificate of Origin issued by competent authority of origin country of goods.

Insurance Certificate issued by the government authorized insurance service provider

Certificates of Inspection if applicable:  Some of the importers demands exporter (seller) through LC or Purchase order to inspect export goods to Exporting country by an internationally recognized inspection agency like SGS, BVQI, or other Quality inspecting agency etc.

ATA CARNET/Temporary shipment certificate if applicable

Certificate of Analysis if applicable.  The buyer may insist the seller to enclose certificate of analysis about the goods.  The same certificate helps Exporting country’s customs authorities to confirm the product imported to the country.

Certificate of Free Sale if applicable.  If goods are not commercially involved, a certificate of sale is attached by exporter along with goods dispatched.

Weight Certificate if applicable.   Weight certificate issued by exporter is required at various circumstances like satiability of flight, satiability of vessel, International road safety rules, import or export duty calculation, claiming export/import benefits from government etc.

Consular Invoice if applicable:  Some of the importing countries insists embassy attested documents which is mandatory at importing country to customs clear goods.

 

Documents required for customs in Exporting country for specific products to export

Electronic Export Information if applicable

Certificate of Health or Sanitation if applicable

Generic Certificate of Origin if applicable

Dangerous Goods Certificate if applicable

Fisheries Certificate if applicable

Fumigation Certificate if applicable

Halal Certificate if applicable

Health Certificate if applicable

Ingredients Certificate if applicable

Inspection Certificate if applicable

Pre-Shipment Inspection certificate if applicable

Phytosanitary Certificate/quarantine certificate if applicable

Radiation Certificate if applicable

Dock Receipt and Warehouse Receipt if applicable

ISPM 15 (Wood Packaging) Marking certificate if applicable

Product manual or Product catalogue if applicable

Certified Engineer's Report if applicable

Chartered engineer’s certificate if applicable

Product specification certificate

Other specified documents if applicable

 

Bank export documents in Exporting country

Purchase order or Letter of Credit

Commercial Invoice cum packing list

Pro forma Invoice

Bill of exchange

Certificate of Origin

Insurance Certificate

Certificates of Inspection if applicable

Electronic Export Information if applicable

Certificate of Health or Sanitation if applicable

Other specified documents if applicable

 

This post explains about complete step by step procedures in exporting country on how to export goods.  Would you like to add more information about export process involved in exporting country?

 

Share below your thoughts about the export flow process at your export location.

 

 

 

 

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Comments


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