How to export goods, step by step information


Step by step process to export goods


There are three stages of export procedures for export in general.  They are:

Export Registration process in Exporting country

Export Customs procedures in Exporting country

Documents required exporting from Exporting country


Export Registration process in Exporting country



If you need to export goods or services, a onetime registration procedure is being completed in most of the countries.  Such export licence may be obtained from concerned government department if required in the Exporting country.  


Usually, for exportation of goods from Exporting country, a onetime export registration to act as an Exporter/Importer is sufficient. However, if restricted items are exported, separate export licence may be required in Exporting country to export such restricted goods.   There is separate government agency in Exporting country that handles and regulates such specific products who issue export license or export permit.  However, specific license to export goods is required for certain specific goods restricted to export based on trade policy of respective exporting country.  Categories of products classified under freely exportable, restricted to export and prohibited to export are published time to time. The products under   Prohibited list of goods are not permitted to export which may be referred the official website of Exporting country.


Export Customs procedures in Exporting country


Customs clearance procedures in Exporting country for export


This piece of information explains about export customs clearance procedures in Exporting country.  The information details on how to export goods from the Exporting country port to other overseas destination.


After goods packed for export, necessary export customs clearance documents required by Exporting country’s load port customs are prepared.  Invoice cum Packing list and other required export documents for Exporting country’s customs are arranged before movement of export cargo to Customs port of the country.   The export documents are filed with Exporting country customs electronically.  The cargo is moved from Exporters location to customs location where international carriers are also operated.   The export cargo is unloaded at Exporting country’s customs bonded area under  the control custodian of cargo.   The handling of export cargo at export port location is operated by such custodian in Exporting country.


Once export process is completed by Exporting country’s customs for export, necessary permission is given by customs authorities to move export cargo.  Necessary export inspection procedures by Exporting country’s customs authorities are undertaken wherever required.



Documents required to export from Exporting country


Apart from basic documents, the documents required for export from Exporting country is based on the product exporting from Exporting country, multilateral, bilateral or unilateral trade agreements, and other trade policies of Exporting country government.  The export documents required in Exporting country also depends up on the nature of goods exporting (General goods, Personal effects, Dangerous goods, Livestock etc.), regular trade policy of Exporting country Government,   specific goods exporting from Exporting country (Arms and ammunition, health products, food products, chemicals etc.)


However, the following documents required to export goods from Exporting country in general:


Export Customs clearance documents required in Exporting country


Customs Entry document: (specified by Exporting country customs) prepared by exporter’s customs broker or exporter.

Customs bond if applicable for specific goods exporting  to claim import benefits from Exporting country government.

Legal Undertaking (LUT) if applicable to claim export benefits from Exporting country government or to export specific products to meet government requirements and obligations.

Customs declarations wherever applicable:  Exporting country’s export customs clearance declarations as per specified format of Exporting country’s government.

Export Licence if applicable to be obtained from government agency of Exporting country.

Purchase order or Letter of Credit between Exporting country’s exporter and overseas buyer of goods.

Commercial Invoice cum packing list issued by seller of goods

Certificate of Origin issued by competent authority of origin country of goods.

Insurance Certificate issued by the government authorized insurance service provider

Certificates of Inspection if applicable:  Some of the importers demands exporter (seller) through LC or Purchase order to inspect export goods to Exporting country by an internationally recognized inspection agency like SGS, BVQI, or other Quality inspecting agency etc.

ATA CARNET/Temporary shipment certificate if applicable

Certificate of Analysis if applicable.  The buyer may insist the seller to enclose certificate of analysis about the goods.  The same certificate helps Exporting country’s customs authorities to confirm the product imported to the country.

Certificate of Free Sale if applicable.  If goods are not commercially involved, a certificate of sale is attached by exporter along with goods dispatched.

Weight Certificate if applicable.   Weight certificate issued by exporter is required at various circumstances like satiability of flight, satiability of vessel, International road safety rules, import or export duty calculation, claiming export/import benefits from government etc.

Consular Invoice if applicable:  Some of the importing countries insists embassy attested documents which is mandatory at importing country to customs clear goods.


Documents required for customs in Exporting country for specific products to export

Electronic Export Information if applicable

Certificate of Health or Sanitation if applicable

Generic Certificate of Origin if applicable

Dangerous Goods Certificate if applicable

Fisheries Certificate if applicable

Fumigation Certificate if applicable

Halal Certificate if applicable

Health Certificate if applicable

Ingredients Certificate if applicable

Inspection Certificate if applicable

Pre-Shipment Inspection certificate if applicable

Phytosanitary Certificate/quarantine certificate if applicable

Radiation Certificate if applicable

Dock Receipt and Warehouse Receipt if applicable

ISPM 15 (Wood Packaging) Marking certificate if applicable

Product manual or Product catalogue if applicable

Certified Engineer's Report if applicable

Chartered engineer’s certificate if applicable

Product specification certificate

Other specified documents if applicable


Bank export documents in Exporting country

Purchase order or Letter of Credit

Commercial Invoice cum packing list

Pro forma Invoice

Bill of exchange

Certificate of Origin

Insurance Certificate

Certificates of Inspection if applicable

Electronic Export Information if applicable

Certificate of Health or Sanitation if applicable

Other specified documents if applicable


This post explains about complete step by step procedures in exporting country on how to export goods.  Would you like to add more information about export process involved in exporting country?


Share below your thoughts about the export flow process at your export location.



paban sarmah: If I want to exports goods from india what is the formalities is required.What is the legal document required? Hello, You will require, Invoice,Packing list

ashok j: I am an individual - not a company.. My relative having shop in abroad I want to export textiles at small quantity on regular basis.. I dont have any idea .. pls guide me if any documents/ licence required for shipment

Jose: I am an individual not a shop owner, one of my friend in phillipines like to buy 10-20 pcs of bike helmet. How i can supply this from India to Phillipines. what are the possible ways and its formalities.

Bowya P: i want to do vegetable export business from india to sinapore and malaysia. please gude me what is the procedure to be followed.

Bala Murali K: i am an individual.. not a company, Want to do vegetable export business from India to Singapore and malaysia. Please let me know the procedure

Nizamuddin: Hi i want to send 10000 shoe from india to united kingdom how much cost i have to pay including gst i m business man

SANTOSH SONAVANE: i want import of metal scrap from bangladesh to mumbai by road to whom i can apporoch or any clearing agent pla contact me on 9322811574 santosh sonavane

prasath: If I want to exports poultry meat from india what is the formalities is required.What is the legal document required?

Lankeshwar Karande: Dear, I am new exporter and export some general items from India to canada. Sir , Please guide me any good firm,mart,organisation or dept, shop for regular export business, Send me E-mail id for further corresponding. Thanks, L.A.KARANDE

Aparna: Hi, my brother who is in India wants to export vegetables to Qatar (Doha). please let me know the procedure.TIA.

Asraf patel: Hi.I'm individual and my friends have shop in malawi. I want to send some hardware item and some mobile items to Lilongwe. So plz guide me whats a legal process.

Husain kapadia: I want to export pakageing machine to Uganda from India. Can u suggest me any exporter?

Anand salunkhe: Please guide me for export of gold jewellery . County Switzerland. Indian to Switzerland What are the document needed.

Haja najubudeen: I want to export coconut to armenia.what are the procedures and traders contact links.

Rakesh Devkar: I want to export paper material in Nepal how can I export ? what is the process for export goods in Nepal Please help

Bhaskarrao Dondapati: Hi iam want to export kitchen items to chile , what I can do

ramesh ramu: i need to import food stuffs from india to UAE PLEASE IF ANYONE CAN HELP CONTACT ME

Abdul Rahman: If someone wants to export to /import from Egypt, plz contact me, I have good contacts

kameshwar: I want to co.ordinate to pharmaceuticals and Chemicals Importers from Srilanka and Singapore.Like to know procedure and Prospectable Buyers from India. Thanks

Amarjeet kamboj: Hi there, I want to send gloves from india to canada for construction purpose. Is any company or person to help me in this process..

Abhi: I want to export my textiles garment in Latvia Riga city One of my buyers is there so tell me the process m.

ALIASGAR: I am merchant exporter and not manufacture, can I export building material to Indonesia ?

Sultan Mahimi: Hi Ramesh, my name is Sultan Mahimi, could you please connect me on 9223313666 i can guide you further. Please share your contact number pl.

Kumar Pillai: Hi, We are in export business from Gujarat, we are handling all type of cargoes like vitamins,cattle feed Minerals & mixtures, chemicals, and some other items as per buyer's requirement. If any one need to import any product from India, please contact to us..My mobile no. 09998719322

kumar Pillai: Hi, Mr. Ramesh Ramu, If you need any items from Indian states, please contact to us. Mob : 09998719322

kings exports: my company are manufacturers&exporters of leather our company want Indian Rice&buffalo,goat export to Islamic Countries,please inform me which more licences need?

Sakthivelen: I would like to export vegetables from india to frankfurt.Please let know the procedures and steps to follow.

Kunmun: Hi, I want to export agro and textile products to Malaysia, plz guide me.Also, need some buyer information there.

Lokesh : How to export RTE frozen chickem meat from india to bhutan ., what type of documents needed for the same.

jd kumar: export mumbai to

syeda: Hi ,I want to export fruits from India to Singapore. Please guide me.

Raja: Sir I would like to export in Malaysia gold covering products what are the documents are needed.

Chandrakumar Jaganathan: I want to export wet grinder to jordan .. is any aware about the certifications to do the same..

Ishmeet: Greetings. I want to export diagnostic kits and machinery to the Middle East. What is the procedure and requirements?

Subarna : Hello I would like to know wow can I export garments and Indian spices in italy? What is the first step like documents, registration and everything about it Please if you can guide me I will be grateful to you.

Swati Sinha: I need the format of invoice and proforma invoice for export of goods which I had purchased from a manufacturer in kolkata.

Shankar : I am looking to export rice from tamilnadu to Singapore. Could u brief me about the details and procedures involved in rice exporter

ARUN KUMAR: What are the documets need to leagalise form Iran Embassy for Iran Shipments

Sanjay Sinha: How can I export the materials like ladies bags, Sarees, Ladies Suits etc to Bangladesh? what documents required?

neeraj: i want to export pharmaceutical to nepal what is the procedure and is there any person who can do all licence etc formalities

Abuzair Tahir: I had immitation shops like hair buckles in mumbai how to export it, what is the procedure, and which documents are required

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