Import documents required in Importing country

Certifications and documentation for imports in  Importing country


Information provided here describes about documents required  in importing country which need to be submitted with customs officials  for the clearance process.


The documents required  in importing country to take delivery of imported cargo is based on the product importing, multilateral trade agreements, bilateral or unilateral trade agreements, and other trade policies of Importing country government.  The import documents required in Importing country also depends up on the nature of goods importing (General goods, Personal effects, Dangerous goods, Livestock etc.) ,regular trade policy of Importing country Government,  specific goods importing to Importing country (Arms and ammunition, health products, food products, chemicals etc.)


However, the following documents required to import goods to Importing country in general:


Import Customs clearance documents required in Importing country


Customs Entry document: (specified by Importing country customs) prepared by importer’s customs broker or Importer

Customs bond if applicable for specific goods importing to Importing country or to claim import benefits from Importing country government

Legal Undertaking (LUT) if applicable to claim import benefits from Importing country government or to import specific products

Customs declarations wherever applicable:  Importing country import customs clearance declarations as per specified format of importing country’s government.

Import License if applicable to be obtained from government agency of Importing country.

Insurance Certificate issued by the government authorized insurance service provider

Certificates of Inspection if applicable:  Some of the importers demands exporter (seller) through LC or Purchase order to inspect export goods to Importing country by an internationally recognized inspection agency like SGS, BVQI, or other Quality inspecting agency. etc.

ATA CARNET/Temporary shipment certificate if applicable

Purchase order or Letter of Credit between Importing country importer and overseas supplier of goods.

Commercial Invoice cum packing list issued by seller of goods

Certificate of Origin issued by competent authority of origin country of goods.

Certificate of Analysis if applicable.  The buyer may insist the seller to enclose certificate of analysis about the goods.  The same certificate helps Importing country customs authorities to confirm the product imported to Importing country.

Certificate of Free Sale if applicable.  If goods are not commercially involved, a certificate of sale is attached by exporter along with goods dispatched.

Weight Certificate if applicable.   Weight certificate issued by exporter is required at various circumstances like satiability of flight, satiability of vessel, International road safety rules, import or export duty calculation, claiming export/import benefits from government etc.

Consular Invoiceif applicable:  Some of the importing countries insists embassy attested documents which is mandatory at importing country to customs clear goods.


Documents required for customs in Importing country for specific products

Health Certificate if applicable

Ingredients Certificate if applicable

Inspection Certificate if applicable

Pre-Shipment Inspection certificate if applicable

Phytosanitary Certificate/quarantine certificate if applicable

Radiation Certificate if applicable

Electronic Export Information if applicable

Certificate of Health or Sanitation if applicable

Generic Certificate of Origin if applicable

Dangerous Goods Certificate if applicable

Fisheries Certificate if applicable

Fumigation Certificate if applicable

Halal Certificate if applicable

Dock Receipt and Warehouse Receipt if applicable

ISPM 15 (Wood Packaging) Marking certificate if applicable

Product manual or Product catalogue if applicable

Certified Engineer's Report if applicable

Chartered engineer’s certificate if applicable

Product specification certificate

Other specified documents if applicable


Bank Import documents in Importing country

Bill of Exchange

Purchase order or Letter of Credit

Commercial Invoice cum packing list

Pro forma Invoice

Certificate of Origin

Insurance Certificate

Certificates of Inspection if applicable

Electronic Export Information if applicable

Certificate of Health or Sanitation if applicable

Other specified documents if applicable


This post explains about various documents required to be submitted with the Importing country’s Customs Authority in order to obtain clearance of the consignment and subsequently move it out of the port of Importing country Customs.


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Suraj: I want to import goods from south Korea what are the necessary step to do so...please advice

Ibadul Islam: If we want to take advantage of Chile's Duty Free Quota Fee facility for least devoloped countries, what kind of certificate of origin should we submit

Dr Veerabhadrappa Havinal: Are there any restrictions on import of garments fromi india

Somvixay : Dear Sir/Madam I have some question to asking about the AQSIQ On behalf of Lao company want to export on rice products to PR of China, I would like to know more clearly about the Process, and How can we get a member of AQSIQ Thank you

Vidhya Renjith: I want to import food product to Saudi from UAE. Could you please inform me the documentation required and procedure to get an approval for importing food products ( Drinking Water & Energy drink) to Saudi Arabia from UAE?

Abu: Reference dry lemon, it is necessary a phytosanitary certificate for custom clearance??

Rajesh Arora: Hi Dr Veerabhadrappa Havinal , You can Import Garments from any country not any restriction..

Marisa Adams: Would I require to supply an ISO Certificate to an Importer for them to Import goods.

Dharmender Singh: hi i want to import aluminum scrap, is there any pollution noc is required for trading

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Jenny: Good Day, I need to send herbal supplements from South Africa to Portugal - What documentation/permits will be needed?

Balazs: Hey there! What documents do I need to send to the company in Indonesia if I want to import bamboo straws from Indonesia to Hungary? thank you in advance!

Tze Wen: Hi, anybody know where to obtain the mandatory labelling information for food product prior import food product into Palestine? Thanks.

abbas hazimeh: hi dear all, please we need to advise required documents for import to douala commodity: towel HS code: 63.02 and 94.04 and 39.21 thank you

Mohamed Ramees: Dear Sir/Madam I am Mr. Mohamed Ramees working Abroad i have a planning to do a business so, Kindly i need your advice to get importing License and i need the producer Thank you

Nikolina: Dear, thank you for the interesting article. Would you be so kind to send a link to a list of customs and any other documentation necessary for the import of alcohol to Afghanistan for the sole consumption of UN. Thank you

Osman: I need guide to import second hand items like cloths bags etc from China what documents I should have..

Lyn Castro: Hello. We have an export shipment from Houston USA to Port of Libreville Gabon. Anyone here who knows where we can obtain and EX1? Thank you.

sanjay: Require Ex1 Document Format

jagadish: I'm Metun From Bangalore & New To Start A Manufacturing Firm Which Involves Import Of Raw Materials From Outside The Country & Export Of Finished Goods Out Of Country Both Export & Import Of Items Need Certain Documents For Free Movement But I'm Not Sure What To Do I Want A Experienced Person Who Assists Me In A Right Way In All Steps Of My Business For Success With Trust I Have Contacted You Sir Still I Have More To Talk Please Can You Share Your Contact Details Sir For Better Communication

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Mohsan Ali: 1. Document of Specifications for quality control applied to the medical device (Certificate of Analysis). It is identified that a certificate of analysis of the alloy has been presented, however what must be presented is the certificate of analysis that has been carried out on the finished instrument. 2. Technical sheet of the medical device including the measurements of the instrument and its characteristics. 3. Primary, Secondary Container/Packaging Label Project. Images (photographs) have been submitted, but what is required according to the guide is the factory labeling project. 4. Technical document that supports the useful life, Life Expectancy (life expectancy), or reprocessing cycles of the instrument.

vaishali: I would like to start product supply in Ireland, importing from India but not sure where to start can I get someone experienced person (Mentor) contact details.

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