Consignment wise pre inspection procedures under Export

There are different procedures for obtaining pre-shipment inspection certificates.


Consignment-Wise Inspection


Consignment wise pre inspection procedures under ExportEach consignment is subjected to detailed inspection. The following procedure is applicable to all the notified products by the Export inspection Council, other than those for which the in process quality control system and Self-Certification is applicable.

(A) Application to EIA: The exporter has to apply in the prescribed 'Intimation for Inspection', well in advance, to the date of shipment to avoid delays, along with the following documents:

• Copy of export contract;

• Copy of letter of credit;

• Details of packing specifications;

• Commercial invoice giving evidence of FOB value of export consignment;

• Crossed cheque/DD in favour of EIA towards inspection fees and

• Declaration regarding importer's technical specifications.

(B) Deputation of Inspector: After getting the 'Intimation for Inspection', EIA deputes an inspector to conduct an inspection of the consignment, in packed conditions, at the factory/warehouse of exporter. The exporter should keep the consignment, in packed condition for export, ready for inspection at the appointed place and time.

(C) Inspection and Testing: The inspector conducts inspection on a random basis. He will conduct inspection with reference to the agreed specifications, which should not be inferior to the notified specifications. Samples may be drawn and sent to the laboratory, if required. Where testing facilities are not available at the exporter's place, sample may be sent to the private independent laboratories. Inspector submits the field report based on his inspection and test results obtained.

(D) Packing and Sealing of Goods: If the inspector is satisfied with the quality of goods, he issues order for packing of goods in his presence. After packing, the consignment is marked and sealed with the official seal of Export Inspection Agency.



(E) Submission of Report to EIA and issue of Inspection certificate: based on the field inspection report, the Deputy Director, export inspection Agency issues the Inspection Certificate to the exporter, in triplicate, which will be disposed as under:

•The original copy is to be submitted to the customs

• The duplicate copy is dispatched to the importer.

•The triplicate copy is retained by the exporter for his record.

(F) Issue of Rejection Note: If the inspection report is not favourable, the Deputy Director of EIA issues Rejection Note.

(G) Appeal against Rejection Note: Exporter can file an appeal against the order of the Deputy Director, EIA. The appeal is to be made within 10 days scan the date of receipt of Rejection Note. On receipt of the appeal, ETC arranges to convene a meeting of the Appellate Panel. The appellate panel reviews the inspection report and examines the consignment again, if necessary. The decision of the appellate Panel is final and binding on both the parties i.e. Exporter and Export Inspection Agency.


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