Documents required for exporting

Customs Documentation for exports

Information provided here describes about documents required for export from Exporting country.


Apart from basic documents, the documents required for export from Exporting country is based on the product exporting from Exporting country, multilateral, bilateral or unilateral trade agreements, and other trade policies of Exporting country government.  The export documents required in Exporting country also depends up on the nature of goods exporting (General goods, Personal effects, Dangerous goods, Livestock etc.), regular trade policy of Exporting country Government,   specific goods exporting from Exporting country (Arms and ammunition, health products, food products, chemicals etc.)


However, the following documents required to export goods from Exporting country in general:


Export Customs clearance documents required in Exporting country


Customs Entry document: (specified by Exporting country customs) prepared by exporter’s customs broker or exporter.

Customs bond if applicable for specific goods exporting  to claim import benefits from Exporting country government.

Legal Undertaking (LUT) if applicable to claim export benefits from Exporting country government or to export specific products to meet government requirements and obligations.

Customs declarations wherever applicable:  Exporting country’s export customs clearance declarations as per specified format of Exporting country’s government.

Export Licence if applicable to be obtained from government agency of Exporting country.

Purchase order or Letter of Credit between Exporting country’s exporter and overseas buyer of goods.

Commercial Invoice cum packing list issued by seller of goods

Certificate of Origin issued by competent authority of origin country of goods.

Insurance Certificate issued by the government authorized insurance service provider

Certificates of Inspection if applicable:  Some of the importers demands exporter (seller) through LC or Purchase order to inspect export goods to Exporting country by an internationally recognized inspection agency like SGS, BVQI, or other Quality inspecting agency etc.

ATA CARNET/Temporary shipment certificate if applicable

Certificate of Analysis if applicable.  The buyer may insist the seller to enclose certificate of analysis about the goods.  The same certificate helps Exporting country’s customs authorities to confirm the product imported to the country.

Certificate of Free Sale if applicable.  If goods are not commercially involved, a certificate of sale is attached by exporter along with goods dispatched.

Weight Certificate if applicable.   Weight certificate issued by exporter is required at various circumstances like satiability of flight, satiability of vessel, International road safety rules, import or export duty calculation, claiming export/import benefits from government etc.

Consular Invoice if applicable:  Some of the importing countries insists embassy attested documents which is mandatory at importing country to customs clear goods.


Documents required for customs in Exporting country for specific products to export

Electronic Export Information if applicable

Certificate of Health or Sanitation if applicable

Generic Certificate of Origin if applicable

Dangerous Goods Certificate if applicable

Fisheries Certificate if applicable

Fumigation Certificate if applicable

Halal Certificate if applicable

Health Certificate if applicable

Ingredients Certificate if applicable

Inspection Certificate if applicable

Pre-Shipment Inspection certificate if applicable

Phytosanitary Certificate/quarantine certificate if applicable

Radiation Certificate if applicable

Dock Receipt and Warehouse Receipt if applicable

ISPM 15 (Wood Packaging) Marking certificate if applicable

Product manual or Product catalogue if applicable

Certified Engineer's Report if applicable

Chartered engineer’s certificate if applicable

Product specification certificate

Other specified documents if applicable



Bank export documents in Exporting country

Purchase order or Letter of Credit

Commercial Invoice cum packing list

Pro forma Invoice

Bill of exchange

Certificate of Origin

Insurance Certificate

Certificates of Inspection if applicable

Electronic Export Information if applicable

Certificate of Health or Sanitation if applicable

Other specified documents if applicable


This post explains about various documents at different levels that required by every exporter need to be submitted with the Exporting country Customs Authority.





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Section 20 of IGST Act,2017 Application of provisions      

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Consumer Welfare Fund, Section 57 of CGST Act, 2017  

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Navraj BC: How can I start from nepal to gulf country import/export business ? Tell me about starting cust/license and how I know real customer or fake ? What is payment process ? Thank you.

Deepak Chainani: Please suggest, if the items being exported from Russia have completed all the export documentation but somehow the export order is cancelled. Then please advise the procedure to cancel documentation plus the export order. If any charges are to be paid to the authorities for such a cancellation? Thanks & best regards.

abhishek: how can i secure my payment from buyers?

john ordish: To import an antique fire arm from Mpumalanga ,to Australia ,is gun licence and a drivers licence acceptable for Official Identification Thanks

AMINUL: Dear Sir I am new in this business. I am in the USA and my corporation is in the USA. I am going to purchase scrap metals from USA, Denmark, Netherlands, Russia, Malaysia and selling to Bangladesh. I will be pay by L/C from USA. $250.00 dollars And I will get payment from Bangladesh by L/C $300.00 dollars. My questions are: 1. Which Purchase order or Letter of Credit documents will go with ship when arrives in Bangladesh? 2. Which Commercial Invoice documents will go with ship when arrives in Bangladesh? 3. I don’t want to let them know in Bangladesh companies where I am buying from and how much I am paying for the metals. 4. Also I don’t want to let them know (USA, Denmark, Netherlands, Russia, and Malaysia) how much $ I am selling to Bangladesh? I am purchasing from many countries and selling to Bangladesh many companies but using and paying from my USA Corporation. How can I hid the purchasing/ selling price. Also purchasing/ selling company name. Please advice. And I will really appreciate your help. Best regards AMINUL

Valerie: What organization in Germany issues Certificates of Free Sale for food?

D.v vajresh: Dear sir regarding export vegetables and fruits and flowers from india to essential countries kindly requesting plese give information to export

D.v vajresh: Dear sir regarding export vegetables and fruits and flowers from india to essential countries kindly requesting plese give information to export

Pompy Bhattacharjee: The customs import and export documents for clearance in Argentina are both showing Customs entry document. Can you let me know what is the answer?

Eddie: Unreal! I've been forever looking for an Argentine body that can help me with a year long struggle to assist me with a matter in which an Argentine exporter stole 10's of thousands of dollars from me. An antique car that didn't exist!


hemant: This is Hemant Juyal from Cavalier Logistics Pvt Ltd, Delhi, India & I take care of Operation & Export Documentation in our company, We have just received our FMC Licence from U.S. Customs/Distribution-Publications, Inc. (DPI OUR CONSULTANT) & Now I have to check for the contract filing with the carrier. As of now ,I have just received our FMC certificate & Title page from our Consultant. (DPI)..So is this FMC certificate & Title page is enough to Executive any Shipment for U.S.A ??Request you to plz assist me on this & advise me if any information or Document is missing & I should ask DPI to share with us

dipesh: I am a beginner in export and want to export my product to outside India and I have received an order now I am communicating with buyer but I have little or no knowledge of export of how to do it. I want to know things below 1. Is there any tax on export of product. 2. How to communicate with buyer regarding price and shipping cost. 3. How to find CHA 4. What important papers need to be prepared. 5. What should be the packing of outer box 6. Others It will be very much great full l If you find some precious time for communicating me and responding my queries in a easy manner.

Soroush: How to get confirmation and validate the documents a seller sent to us?

ericxexesi: Hello Am waiting to get forms here then ship my cars to Ghana

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